Part-Time School Office Administrator – Welcoming

St John Westminster Catholic School Inc; Westminster (MD); On-site; USD 24,796 - 30,307; Part time

Benefits offered by this job

Paid sick leave

403(b) plan enrollment

Job summary

St. John Catholic School, located in Westminster, Maryland, is seeking a dedicated Part-Time Administrative Assistant to support the daily operations of the school office.

This role will serve as a welcoming, professional, faith-centered representative of the school community and will work 24 hours per week. The ideal candidate will have 2-5 years of administrative experience, proficiency in Microsoft Office and Google Docs, and strong organizational and communication skills.

Qualifications

• 2-5 years' experience in an administrative support role.
• Some college experience a plus.
• Proficient in Microsoft Office, including Microsoft Outlook, and Google Docs.
• Knowledge of office management principles and practices.
• Commitment to exemplary customer service.
• Strong written and verbal communication skills.
• Willingness to participate in ongoing training.
• Teamwork with flexibility and adaptability.
• Problem solving, prioritization, and decision-making skills.
• Attention to detail and accuracy.
• Ability to juggle multiple projects and research solutions as needed.
• Punctuality.

Responsibilities

• Greet office visitors in a friendly manner.
• Provide information and support to parents, students, and staff.
• Assist with solving school/office problems with clarity and positivity.
• Work with office staff to answer parent inquiries.
• Maintain records for the school office and student files.
• Answer incoming office calls in a friendly, positive manner.
• Create documents including correspondence and reports for schools, businesses, and parents.
• Schedule and coordinate meetings, appointments, events, and travel arrangements.
• Assist parent volunteers with fundraising needs and events.
• Sort and distribute incoming mail.
• Maintain the VIRTUS database.
• Maintain daily attendance and enter data into PowerSchool.
• Assist with Admissions as needed.
• Prepare documents for standardized testing.

Skills

Microsoft Office

Google Docs

Customer service

Communication

Attention to detail

Education

Some college experience

Tools

PowerSchool

VIRTUS database

Job description

St. John Catholic School, located in Westminster, Maryland, is seeking a dedicated Part-Time Administrative Assistant to support the daily operations of the school office.

This role will serve as a welcoming, professional, faith-centered representative of the school community and will work 24 hours per week. The ideal candidate will have 2-5 years of administrative experience, proficiency in Microsoft Office and Google Docs, and strong organizational and communication skills.