Part-Time School Front Office & Admin Coordinator

Apple Montessori Schools; Mahwah (NJ); On-site; USD 20,664 - 28,929; Part time

Job summary

Apple Montessori Schools in Westfield, NJ is seeking an Administrative Assistant to join our friendly team. You will be the first point of contact for families, staff, and visitors, handling communications, scheduling, and basic office tasks in a school environment.

The ideal candidate has 2+ years of administrative experience, strong organizational and interpersonal skills, and proficiency with Word, Excel, and Outlook. High school diploma required; associate or bachelor's preferred.

Qualifications

• High school diploma or equivalent; associate's or bachelor's preferred.
• Minimum 2+ years of administrative experience, preferably in a school setting.
• Experience working in a school environment highly preferred.
• Excellent verbal, written, and interpersonal skills with staff and families.
• Proficient with Office Word, Excel, Outlook and related applications.
• Strong organizational skills and attention to detail; ability to multi-task.

Responsibilities

• Greet and assist students, parents, staff, and visitors with warmth and professionalism.
• Maintain student records, attendance logs, and general school documentation.
• Support school leadership with scheduling, correspondence, and calendar management.
• Handle phone calls, emails, and in-person inquiries with clarity and customer-service mindset.
• Assist in coordinating school events and staff meetings.
• Assist with enrollment paperwork and student onboarding.
• Maintain a clean, organized, and secure front office environment.
• Perform basic bookkeeping or billing tasks as needed.
• Collaborate with teachers and staff to support school-wide initiatives.

Skills

Customer service

Organizational skills

Communication

Multitasking

Office software

Attention to detail

Education

High school diploma

Associate/Bachelor's preferred

Tools

MS Word

MS Excel

MS Outlook

Job description

Apple Montessori Schools in Westfield, NJ is seeking an Administrative Assistant to join our friendly team. You will be the first point of contact for families, staff, and visitors, handling communications, scheduling, and basic office tasks in a school environment.

The ideal candidate has 2+ years of administrative experience, strong organizational and interpersonal skills, and proficiency with Word, Excel, and Outlook. High school diploma required; associate or bachelor's preferred.