Part-Time TARE Admin & Records Specialist

Virginia's Community College System; Richmond (VA); On-site; USD 29,000 - 32,000; Part time

Job summary

Virginia's Community College System is seeking an Administrative & Office Support Specialist II to provide essential admin support to the TARE Programs Office at Danville Community College. The role emphasizes client data management, documentation, and office operations to aid student services and program outcomes.

The position is grant-funded and part-time, with a typical schedule Monday–Friday 9:00 a.m.–2:30 p.m., and pay range $21–$23 per hour.

Qualifications

• Knowledge, training, and/or experience in Administrative Support Technology or related field.
• Broad experience in administrative and office support.
• Strong organizational, scheduling, monitoring, and tracking skills with attention to detail.
• Proficient in Word, Excel, PowerPoint, and Outlook with ability to create reports and documents.
• Experience with client database management and data entry.

Responsibilities

• Communicates program policies, procedures, and requirements effectively to clients, students, community partners, and other stakeholders.
• Processes and maintains all required program documentation, assists with collecting participant information and data, and ensures accurate creation and maintenance of client files and student database tracking systems.
• Provides ongoing support for client database management by entering, updating, and verifying participant information to ensure accurate and timely quarterly report submissions.
• Organizes and manages client records and databases while maintaining confidentiality and data integrity.
• Collaborates with staff, clients, and community partners to ensure clear, accurate, and timely communication regarding program activities, services, and participant needs.
• Serves as the first point of contact for clients and visitors by providing a professional and welcoming environment.
• Assists in identifying and addressing participants’ academic, social, and support service needs, coordinating office and classroom cohort schedules.
• Maintains organized, functional, and professional office and classroom environments, including inventory management and supplies tracking.
• Performs additional duties to support program operations and objectives.

Skills

Administrative support

Microsoft Office

Data entry

Customer service

Document management

Communication

Attention to detail

Multi-tasking

Tools

Microsoft Office Suite

Job description

Virginia's Community College System is seeking an Administrative & Office Support Specialist II to provide essential admin support to the TARE Programs Office at Danville Community College. The role emphasizes client data management, documentation, and office operations to aid student services and program outcomes.

The position is grant-funded and part-time, with a typical schedule Monday–Friday 9:00 a.m.–2:30 p.m., and pay range $21–$23 per hour.