Part-Time Admin Specialist: Scheduling, Travel & Office Ops

Commonwealth of VA Careers; Alexandria (VA); Hybride; USD 28 000 - 40 000; Temps partiel

Résumé du poste

The Virginia Tech Institute for Advanced Computing is seeking a part-time administrative assistant (20-29 hours/week) to provide on-site and off-site support for one of the institute’s professors. The role schedules meetings, coordinates calendars, orders supplies, arranges travel, and maintains equipment inventory.

Responsibilities include greeting visitors, answering phones, and supporting events, while adhering to university policies for purchasing and travel systems.

Qualifications

• Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as calendaring, preparing documents, ordering supplies, and scheduling travel.
• Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.
• Demonstrated strong customer service skills.
• Demonstrated ability to work seamlessly with team members and independently on assigned tasks.
• Demonstrated computer proficiency with Microsoft Outlook
• Excellent time management, organizational, and communication skills

Responsabilités

• Schedule meetings and coordinate calendars.
• Order office supplies and maintain an equipment inventory.
• Arrange travel and reimbursements and track travel costs.
• Provide on-site and off-site support for a professor and assist with events.
• Greet visitors and direct phone calls.
• Enter orders into purchasing system and travel reimbursements into the travel system.
• Perform other administrative duties as assigned.

Connaissances

Calendaring

Policy interpretation

Customer service

Team collaboration

Microsoft Outlook

Time management

Organizational skills

Communication skills

Outils

Microsoft Outlook

Description du poste

The Virginia Tech Institute for Advanced Computing is seeking a part-time administrative assistant (20-29 hours/week) to provide on-site and off-site support for one of the institute’s professors. The role schedules meetings, coordinates calendars, orders supplies, arranges travel, and maintains equipment inventory.

Responsibilities include greeting visitors, answering phones, and supporting events, while adhering to university policies for purchasing and travel systems.