Part-Time SSS Office Assistant, TRIO Student Support Services

Rutgers University; Piscataway Township (NJ); On-site; USD 16,000 - 19,000; Part time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Competitive retirement benefits

Educational benefits

Life insurance coverage

Job summary

Rutgers University in New Brunswick, NJ, invites applications for a Part-Time SSS Office Assistant in the TRIO Student Support Services program. This role supports workshops, events, outreach, and administrative tasks to promote student engagement, retention, and success.

The position emphasizes documentation, grant-related support, and program assessments, with a focus on reliable office operations and program delivery across the semester.

Qualifications

• High School Diploma or GED: Required
• Undergraduate Degree: Required
• Postsecondary Certificates / Associate Degrees: Optional
• Software & Technical Proficiency: Basic to intermediate skills in office software suites like Microsoft Office (Word, Excel, Outlook) or Google Workspace, plus comfort with data entry and digital record-keeping.
• Communication Skills: Strong verbal and written communication abilities for answering phones, greeting visitors, and drafting correspondence.
• Organizational & Time Management: Attention to detail, the ability to multitask, file management, and schedule coordination

Responsibilities

• Assist in Office Operations and Program Support: report punctually, adhere to schedule, assist with workshops and hybrid programming, document attendance and program events, manage supplies, and complete duties in person as outlined in contract.
• Secondary / Support Responsibilities: conduct inventory reviews, create promotional materials, collect evaluative feedback, and perform additional duties to support departmental operations and student success initiatives.

Skills

Verbal and written communication

Organizational skills

Data entry

Office software proficiency

Education

High School Diploma or GED

Undergraduate Degree

Postsecondary Certificates / Associate Degrees

Tools

Microsoft Office

Google Workspace

Student information system

Job description

Part-Time SSS Office Assistant, TRIO Student Support Services

Recruitment/Posting Title Part-Time SSS Office Assistant, TRIO Student Support Services

Department

Salary Details

Salary Details 17500

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Posting Summary

The Part-Time SSS Office Assistant supports the daily operations and programmatic needs of TRIO Student Support Services ( SSS ) by assisting with workshops, events, outreach, and administrative functions. The role helps maintain efficient office operations, supports grant-related and student success initiatives, develops promotional materials, assists with program assessments and reporting, and contributes to the effective delivery of services that promote student engagement, retention, and academic success.

Position Status

Position Status Part Time

Posting Number

Posting Number 26FA0956

Posting Open Date

Posting Open Date 10/26/2026

Posting Close Date

Posting Close Date 10/28/2026

Qualifications

Minimum Education and Experience

• High School Diploma or GED : Required
• Undergraduate Degree: Required
• Postsecondary Certificates / Associate Degrees: Optional
• Software & Technical Proficiency: Basic to intermediate skills in office software suites like Microsoft Office (Word, Excel, Outlook) or Google Workspace, plus comfort with data entry and digital record-keeping.
• Communication Skills: Strong verbal and written communication abilities for answering phones, greeting visitors, and drafting correspondence.
• Organizational & Time Management: Attention to detail, the ability to multitask, file management, and schedule coordination.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• 2 years or more of professional work experience in an office, clerical, or secretarial role, ideally within a higher education, school, or non-profit setting.
• Database & Specialized Software: Experience with institutional student information system.
• Discretion and Confidentiality: Proven capacity to handle sensitive student records, personal data, and strict adherence to FERPA (Family Educational Rights and Privacy Act) regulations.
• TRIO Knowledge: Prior familiarity with federally funded TRIO or college-access/retention programs.
• Record Keeping & Compliance: Experience tracking grant expenditures, maintaining student files, and compiling data for federal or institutional compliance reporting.

Preferred Qualifications

Physical Demands and Work Environment

Overview

Assist in Office Operations and Program Support

• Report to work punctually and in appropriate workplace attire.
• Adhere to scheduled work hours, ensuring consistency and reliability in your role.
• Help maintain a clean and welcoming student space by cleaning designated areas to help promote a healthy environment and ensure a safe space for all.
• Assist with workshops and hybrid programming throughout the semester.
• Follow policies and procedures for documenting THRIVE SSS participant attendance at program events, workshops, and partner-sponsored activities.
• Assist with the management and inventory of office and program supplies to ensure materials are readily available.
• Complete assigned duties in-person as outlined in the employment contract, unless otherwise authorized by the supervisor or designated fulltime staff member.
• Attend scheduled meetings with the supervisor and/or designated full-time staff members.

Secondary / Support Responsibilities

• Conduct inventory reviews and identify outdated or excess supplies for surplus disposition.
• Create and update promotional materials, including flyers, social media content, and calendar announcements, to support departmental outreach and engagement as needed.
• Aid in the collection of evaluative feedback and supporting documentation from THRIVE SSS program participants as needed.
• Perform additional duties as assigned in support of departmental operations and student success initiatives.

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

Position Information Recruitment/Posting Title Part-Time SSS Office Assistant, TRIO Student Support Services Department Trio Programs Student Support Salary Details 17500 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Posting Summary The Part-Time SSS Office Assistant supports the daily operations and programmatic needs of TRIO Student Support Services ( SSS ) by assisting with workshops, events, outreach, and administrative functions. The role helps maintain efficient office operations, supports grant-related and student success initiatives, develops promotional materials, assists with program assessments and reporting, and contributes to the effective delivery of services that promote student engagement, retention, and academic success.

Position Status Part Time

Posting Number 26FA0956

Posting Open Date 10/26/2026

Posting Close Date 10/28/2026

Qualifications Minimum Education and Experience

• High School Diploma or GED : Required
• Undergraduate Degree: Required
• Postsecondary Certificates / Associate Degrees: Optional
• Software & Technical Proficiency: Basic to intermediate skills in office software suites like Microsoft Office (Word, Excel, Outlook) or Google Workspace, plus comfort with data entry and digital record-keeping.
• Communication Skills: Strong verbal and written communication abilities for answering phones, greeting visitors, and drafting correspondence.
• Organizational & Time Management: Attention to detail, the ability to multitask, file management, and schedule coordination

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• 2 years or more of professional work experience in an office, clerical, or secretarial role, ideally within a higher education, school, or non-profit setting.
• Database & Specialized Software: Experience with institutional student information system.
• Discretion and Confidentiality: Proven capacity to handle sensitive student records, personal data, and strict adherence to FERPA (Family Educational Rights and Privacy Act) regulations.
• TRIO Knowledge: Prior familiarity with federally funded TRIO or college-access/retention programs.
• Record Keeping & Compliance: Experience tracking grant expenditures, maintaining student files, and compiling data for federal or institutional compliance reporting.

Preferred Qualifications Equipment Utilized Canvas, Zoom Physical Demands and Work Environment Overview Assist in Office Operations and Program Support

• Report to work punctually and in appropriate workplace attire.
• Adhere to scheduled work hours, ensuring consistency and reliability in your role.
• Help maintain a clean and welcoming student space by cleaning designated areas to help promote a healthy environment and ensure a safe space for all.
• Assist with workshops and hybrid programming throughout the semester.
• Follow policies and procedures for documenting THRIVE SSS participant attendance at program events, workshops, and partner-sponsored activities.
• Assist with the management and inventory of office and program supplies to ensure materials are readily available.
• Complete assigned duties in-person as outlined in the employment contract, unless otherwise authorized by the supervisor or designated fulltime staff member.
• Attend scheduled meetings with the supervisor and/or designated full-time staff members.

Secondary / Support Responsibilities

• Conduct inventory reviews and identify outdated or excess supplies for surplus disposition.
• Create and update promotional materials, including flyers, social media content, and calendar announcements, to support departmental outreach and engagement as needed.
• Aid in the collection of evaluative feedback and supporting documentation from THRIVE SSS program participants as needed.
• Perform additional duties as assigned in support of departmental operations and student success initiatives.

Statement Posting Details Special Instructions to Applicants Quick Link to Posting https://jobs.rutgers.edu/postings/282681 Campus Rutgers University-New Brunswick Home Location Campus Livingston (RU-New Brunswick) City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Required Documents

• Resume/CV

Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Non-Discrimination-Statement. In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-3973 or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

Rutgers University participates in the E-Verify program as required by law. Learn more about the E-Verify program .

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or [e-mail] .To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .