Senior Program Administrator

Rutgers University; Newark (NJ); Hybrid; USD 78,000 - 115,000; Full time

Benefits offered by this job

Medical, prescription drug & dental

Paid vacation & holidays

Retirement benefits

Educational benefits

Life insurance

Employee discounts

Job summary

Rutgers University – Newark and New Brunswick, home of the Rutgers Business School (RBS), seeks a Senior Program Administrator to lead employer relations and career-management initiatives for RBS SEER. You will build and expand employer partnerships, plan campus-wide recruitment activities, and coordinate workshops and corporate presentations with multiple Rutgers campuses.

The role requires a Bachelor’s degree with at least five years of corporate-relations experience, plus strong

Qualifications

• Bachelor’s degree and at least 5 years of corporate relationship experience, preferably in a university and/or customer service environment that includes recruitment and maintaining relations with partners.
• Strong communication, presentation and networking skills.
• Hands-on, collaborative, results-driven with ability to manage projects and teams.
• Experience managing employees and coordinating cross-functional efforts.
• Proficiency with marketing technologies such as Canva and Adobe.
• Solid MS Office skills (Word, Excel, PowerPoint).

Responsibilities

• Strengthen relationships with current employers and expand to additional areas within those employers.
• Organize, plan, and execute RBS-wide career fairs and employer recruiting activities.
• Support employer-delivered workshops, information sessions and corporate presentations.
• Collaborate with Rutgers NB and RU-N career management teams on employer relations.
• Coordinate marketing communications to employers and RBS students.
• Travel to employer sites and attend regional/national conferences; some evenings/weekends.

Skills

Communication

Presentation

Networking

Team collaboration

Project management

Marketing technologies

MS Office

Education

Bachelor's degree

Master's degree

Tools

Canva

Adobe

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Job Category Staff & Executive - Administrative & Support

Department

Department RBS SEER

Overview

Rutgers Business School-Newark and New Brunswick ( RBS ) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master’s programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R’s brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Senior Program Administrator. Reporting to the Director of the RBS office of SEER , the Employee Relations Manager is an integral part of the development and maintenance of employer relations for the RBS Office of Career Management. This position leads and supports employer initiatives and services to meet the recruitment needs of RBS students, including handling employer inquiries and providing strategy support to the Senior Director concerning employer development and relations. This position will entail strategic and aggressive prospecting of new job leads to increase the pool of employers participating in recruitment programs.
This position is responsible for and not limited to the following:

• Work to strengthen relationships with current employers, expand to additional areas within those employers, increase employer engagement with RBS students and diversify the base of employers.
• Responsible for organizing, planning, and executing the RBS wide career fairs and other employer recruiting activities as requested.
• Aid with employer-delivered and sponsored workshops, information sessions, corporate presentations and boutique events designed to assist employer branding efforts and encourage greater collaboration opportunities.
• This position is part of the RBS employer relations team working closely with the employer relations manager for graduate programs and the Newark campus.
• Work with the Employer development teams of Rutgers New Brunswick Career Exploration and Success and Rutgers Newark Center for Career Development to collaborate on employer relations.
• Work closely with the RBS Career Management teams to organize and deliver on campus activities, career fairs and recruiting opportunities.
• Additionally, this position will manage the RBS OCM marketing communication to employers as well as RBS students.
• Travel to employer sites, regional and national conferences and intra-campus is required. Occasional evenings and weekends required.

FLSA

FLSA Exempt

Grade

Grade 06

Salary Details

Minimum Salary 77919.480

Mid Range Salary 96454.480

Maximum Salary 114989.480

Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Position Status Full Time

Working Hours

Standard Hours

Standard Hours 37.50

Daily Work Shift

Work Arrangement This position requires a fully on-site work arrangement. (Approval not required)

Union Description

Union Description URA-AFT Administrative

Payroll Designation

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree and at least 5 years of corporate relationship experience, preferably in a university and/or customer service environment that includes recruitment and maintaining relations with partners.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Ideal candidate will have strong communication, presentation and networking skills.
• Must be a hands on individual who will collaborate with other teams and driven by innovation and results.
• This person should have an in-depth understanding about employer relationship management and the needs of recruiters.
• The ideal candidate will demonstrate the ability to work effectively in teams, problem-solve, and manage projects.
• The successful candidate should also have experience managing employees.
• Must be comfortable with computer systems with specific knowledge of marketing technologies such as Canva and Adobe.
• Strong Microsoft Office-Word, Excel, and PowerPoint skills required.

Preferred Qualifications

• A Master’s degree, Corporate recruiting and campus /university relations expertise preferred.
• Ability to utilize online networking job search tools such as LinkedIn preferred.
• Proficiency with Career Management Systems (e.g., Symplicity, CSO , Handshake, etc.) helpful.

Physical Demands and Work Environment

• Expected to attend networking and career related daytime and evening events in the tri-state area.
• Also expected to travel to other Rutgers campuses when necessary for meetings and events.
• Occasional weekends, evenings, and early mornings.
• Must be able to lift 30 lbs. International travel possible.

Special Conditions

Posting Number

Posting Number 26ST1901

Posting Open Date

Posting Open Date 10/14/2026

Special Instructions to Applicants

Regional Campus

Home Location Campus

Home Location Campus Rutgers University - New Brunswick

City

City Newark

State

State NJ

Position Information Recruitment/Posting Title Senior Program Administrator Job Category Staff & Executive - Administrative & Support Department RBS SEER Overview Rutgers Business School-Newark and New Brunswick ( RBS ) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master’s programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R’s brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways. Posting Summary Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Senior Program Administrator. Reporting to the Director of the RBS office of SEER , the Employee Relations Manager is an integral part of the development and maintenance of employer relations for the RBS Office of Career Management. This position leads and supports employer initiatives and services to meet the recruitment needs of RBS students, including handling employer inquiries and providing strategy support to the Senior Director concerning employer development and relations. This position will entail strategic and aggressive prospecting of new job leads to increase the pool of employers participating in recruitment programs. FLSA FLSA Exempt Grade 06 Salary Details Minimum Salary 77919.480 Mid Range Salary 96454.480 Maximum Salary 114989.480

Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education you have completed?
  • High School Diploma/GED
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Ph.D.
• * Do you have at least 5 years of corporate relationship experience, preferably in a university and/or customer service environment that includes recruitment and maintaining relations with partners?
  • Yes
  • No
• * Have you been in your current position for 6 months?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Non-Discrimination-Statement .

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