Part-Time SSS Office Assistant, TRIO Student Support Services

Rutgers University; New Brunswick (NJ); On-site; USD 16,000 - 19,000; Part time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation, holidays, and leave

Retirement benefits

Educational benefits

Life insurance

Employee discount programs

Job summary

Rutgers University in New Brunswick, NJ seeks a Part-Time SSS Office Assistant to support TRIO Student Support Services. You will assist with workshops, outreach, and administrative tasks, helping student engagement and academic success. This role emphasizes reliability, organization, and teamwork in a busy office.

Posting indicates base salary of 17,500 with departmental and fund-based adjustments. Part-time status with flexible scheduling and opportunities to contribute to program evaluation

Qualifications

• High School Diploma or GED required; Undergraduate degree preferred or related experience.
• Proficiency with office software suites; data entry and digital record-keeping experience.
• Strong verbal and written communication; multitasking and scheduling abilities.

Responsibilities

• Assist with office operations, workshops, and program support for TRIO SSS.
• Help with outreach, promotional materials, and recording attendance.
• Manage office supplies and ensure a welcoming student space.
• Attend scheduled meetings and adhere to program policies.

Skills

Office software proficiency

Data entry

Communication skills

Organizational skills

Education

High School Diploma or GED

Undergraduate Degree

Postsecondary Certificates / Associate Degrees

Tools

Microsoft Office

Google Workspace

Job description

Position Details

Recruitment/Posting Title: Part-Time SSS Office Assistant, TRIO Student Support Services

Department: Trio Programs Student Support

Salary Details: 17500

Offer Information: The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Posting Summary: The Part-Time SSS Office Assistant supports the daily operations and programmatic needs of TRIO Student Support Services (SSS) by assisting with workshops, events, outreach, and administrative functions. The role helps maintain efficient office operations, supports grant-related and student success initiatives, develops promotional materials, assists with program assessments and reporting, and contributes to the effective delivery of services that promote student engagement, retention, and academic success.

Position Status: Part Time

Posting Number: 26FA0956

Posting Open Date: 10/26/2026

Posting Close Date: 10/28/2026

Qualifications

Minimum Education and Experience

• High School Diploma or GED: Required
• Undergraduate Degree: Required
• Postsecondary Certificates / Associate Degrees: Optional
• Software & Technical Proficiency: Basic to intermediate skills in office software suites like Microsoft Office (Word, Excel, Outlook) or Google Workspace, plus comfort with data entry and digital record-keeping.
• Communication Skills: Strong verbal and written communication abilities for answering phones, greeting visitors, and drafting correspondence.
• Organizational & Time Management: Attention to detail, the ability to multitask, file management, and schedule coordination.

Required Knowledge, Skills, and Abilities

• 2 years or more of professional work experience in an office, clerical, or secretarial role, ideally within a higher education, school, or non-profit setting.
• Database & Specialized Software: Experience with institutional student information system.
• Discretion and Confidentiality: Proven capacity to handle sensitive student records, personal data, and strict adherence to FERPA (Family Educational Rights and Privacy Act) regulations.
• TRIO Knowledge: Prior familiarity with federally funded TRIO or college-access/retention programs.
• Record Keeping & Compliance: Experience tracking grant expenditures, maintaining student files, and compiling data for federal or institutional compliance reporting.

Equipment Utilized

Canvas, Zoom

Overview

Assist in Office Operations and Program Support

• Report to work punctually and in appropriate workplace attire.
• Adhere to scheduled work hours, ensuring consistency and reliability in your role.
• Help maintain a clean and welcoming student space by cleaning designated areas to help promote a healthy environment and ensure a safe space for all.
• Assist with workshops and hybrid programming throughout the semester.
• Follow policies and procedures for documenting THRIVE SSS participant attendance at program events, workshops, and partner-sponsored activities.
• Assist with the management and inventory of office and program supplies to ensure materials are readily available.
• Complete assigned duties in-person as outlined in the employment contract, unless otherwise authorized by the supervisor or designated full-time staff member.
• Attend scheduled meetings with the supervisor and/or designated full-time staff members.

Secondary / Support Responsibilities

• Conduct inventory reviews and identify outdated or excess supplies for surplus disposition
• Create and update promotional materials, including flyers, social media content, and calendar announcements, to support departmental outreach and engagement as needed.
• Aid in the collection of evaluative feedback and supporting documentation from THRIVE SSS program participants as needed.
• Perform additional duties as assigned in support of departmental operations and student success initiatives.

Posting Details

• Quick Link to Posting: https://jobs.rutgers.edu/postings/282681
• Campus: Rutgers University-New Brunswick
• Home Location Campus: Livingston (RU-New Brunswick)
• City: Piscataway
• State: NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement