Senior Program Administrator

Rutgers University; New Brunswick (NJ); On-site; USD 78,000 - 115,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Competitive retirement benefits

Educational benefits for employees/de

Life insurance

Employee discount programs

Job summary

Rutgers University—Newark and Rutgers New Brunswick is seeking a Senior Program Administrator to lead employer relations for the Office of Career Management. You will expand employer networks, organize campus recruiting events, and support workshops to enhance employer branding across RBS.

The role requires a Bachelor's degree and 5+ years of related experience, strong communication and project management skills, and willingness to travel for regional and national conferences.

Qualifications

• Bachelor's degree and at least 5 years in corporate relationship management, ideally in a university or customer service setting.
• Excellent communication, presentation, and networking abilities.
• Ability to lead teams and manage projects.

Responsibilities

• Strengthen relationships with current employers and expand to new partner areas.
• Plan and execute RBS-wide career fairs and employer events.
• Support employer-sponsored workshops and presentations for branding.
• Collaborate with Rutgers career management teams on campus recruiting.
• Manage OCM marketing communications to employers and students.

Skills

Communication skills

Presentation skills

Networking skills

Team collaboration

People management

Marketing tech Canva

Adobe

MS Office

Education

Bachelor's degree

5+ years corporate relationship experience

Tools

Canva

Adobe

Symplicity

Handshake

Job description

Position Details

Position: Senior Program Administrator

Job Category: Staff & Executive - Administrative & Support

Department: RBS SEER

Overview: Rutgers Business School-Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master's programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R's brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.

Posting Summary: Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Senior Program Administrator. Reporting to the Director of the RBS office of SEER, the Employee Relations Manager is an integral part of the development and maintenance of employer relations for the RBS Office of Career Management. This position leads and supports employer initiatives and services to meet the recruitment needs of RBS students, including handling employer inquiries and providing strategy support to the Senior Director concerning employer development and relations. The position will entail strategic and aggressive prospecting of new job leads to increase the pool of employers participating in recruitment programs.

This position is responsible for and not limited to the following:

• Work to strengthen relationships with current employers, expand to additional areas within those employers, increase employer engagement with RBS students and diversify the base of employers.
• Responsible for organizing, planning, and executing the RBS wide career fairs and other employer recruiting activities as requested.
• Aid with employer-delivered and sponsored workshops, information sessions, corporate presentations and boutique events designed to assist employer branding efforts and encourage greater collaboration opportunities.
• This position is part of the RBS employer relations team working closely with the employer relations manager for graduate programs and the Newark campus.
• Work with the Employer development teams of Rutgers New Brunswick Career Exploration and Success and Rutgers Newark Center for Career Development to collaborate on employer relations.
• Work closely with the RBS Career Management teams to organize and deliver on campus activities, career fairs and recruiting opportunities.
• Additionally, this position will manage the RBS OCM marketing communication to employers as well as RBS students.
• Travel to employer sites, regional and national conferences and intra-campus is required. Occasional evenings and weekends required.

FLSA: Exempt

Grade: 06

Minimum Salary: 77919.480

Mid Range Salary: 96454.480

Maximum Salary: 114989.480

Offer Information: The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits: Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status: Full Time

Standard Hours: 37.50

Work Arrangement: This position requires a fully on-site work arrangement. (Approval not required)

Union Description: URA-AFT Administrative

Payroll Designation: PeopleSoft

Terms of Appointment: Staff - 12 month

Position Pension Eligibility: ABP

Qualifications

Minimum Education and Experience: Bachelor's degree and at least 5 years of corporate relationship experience, preferably in a university and/or customer service environment that includes recruitment and maintaining relations with partners.

Certifications/Licenses:

Required Knowledge, Skills, and Abilities:

• Ideal candidate will have strong communication, presentation and networking skills.
• Must be a hands on individual who will collaborate with other teams and driven by innovation and results.
• This person should have an in-depth understanding about employer relationship management and the needs of recruiters.
• The ideal candidate will demonstrate the ability to work effectively in teams, problem-solve, and manage projects.
• The successful candidate should also have experience managing employees.
• Must be comfortable with computer systems with specific knowledge of marketing technologies such as Canva and Adobe.
• Strong Microsoft Office-Word, Excel, and PowerPoint skills required.

Preferred Qualifications:

• A Master's degree, Corporate recruiting and campus /university relations expertise preferred.
• Ability to utilize online networking job search tools such as LinkedIn preferred.
• Proficiency with Career Management Systems (e.g., Symplicity, CSO, Handshake, etc.) helpful.

Equipment Utilized:

Physical Demands and Work Environment:

• Expected to attend networking and career related daytime and evening events in the tri-state area.
• Also expected to travel to other Rutgers campuses when necessary for meetings and events.
• Occasional weekends, evenings, and early mornings.
• Must be able to lift 30 lbs. International travel possible.

Special Conditions:

Posting Details

Posting Number: 26ST1901

Posting Open Date: 10/14/2026

Special Instructions to Applicants:

Regional Campus: Rutgers University-Newark

Home Location Campus: Rutgers University - New Brunswick

City: Newark

State: NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement