Part-Time Secretary, Grade B

Hofstra University; Town of Hempstead (NY); Hybrid; USD 22,000 - 32,000; Part time

Job summary

Hofstra University is seeking a Part-Time Secretary to support the Department Chair and faculty, handling calls, schedules, and travel arrangements. The role reports to the Department Chair Computer Science and involves clerical office support and coordination of day-to-day operations.

Hours are Monday through Friday from 10am to 2pm. The position requires prior office experience and proficiency with MS Word, Excel, and Outlook, contributing to an organized and efficient department.

Qualifications

• Prior office experience.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Word, Excel and Outlook.

Responsibilities

• Screens calls and assists visitors.
• Mantains departmental and student files.
• Mantains course schedules and records.
• Assists with registration and academic matters - including Banner workflows.
• Orders office supplies within department budget.
• Prepares purchase requisitions and reports.
• Makes conference and travel arrangements.
• Mantains departmental calendar and appointments.
• May perform other duties within scope of the role.

Skills

Interpersonal skills

Communication skills

Office experience

Tools

Microsoft Word

Excel

Outlook

Job description

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Part-Time Secretary, Grade B

Description

Reporting to the Department Chair Computer Science, the Part-Time Secretary provides clerical office support to the Department Chair and faculty members. At the direction of the Chair, the Part-time Secretary will be responsible for the day-to-day office operations.

Screens calls and assists visitors.

• Maintains departmental and student files.
• Maintains course schedules and records.
• Assists with registration and academic matters - including Banner workflows.
• Orders office supplies while keeping within the department budget.
• Prepares purchase requisitions and payment/reimbursement reports for supplies, student reimbursements, etc.
• Makes conference, and travel arrangements.
• Maintains the departmental calendar and schedules appointments.
• May perform other assigned duties not specifically identified above but which require the same degree of skills and which are normally included within the above title

Hours: Monday through Friday from 10am to 2pm.

*Subject to bumping

Qualifications

• Prior office experience.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.

EEO Statement

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary/Salary Range $19.69 per hour

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. *Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.