Senior Assistant To, Grade E

Inside Higher Ed; Town of Hempstead (NY); On-site; USD 41,526 - 50,755; Full time

Job summary

A respected university located in Hempstead, NY is seeking a Senior Assistant to provide essential senior secretarial support to the Athletics Executive Staff. The role involves maintaining calendars, facilitating communication between student-athletes and administration, and coordinating meetings and travel arrangements. Candidates must demonstrate proficiency in Microsoft Word and Excel, possess excellent communication skills, and thrive in a fast-paced environment. This is a full-time position with a salary of $46,141.

Qualifications

• Proficiency in Microsoft Word and Excel required.
• Must be customer service oriented with excellent communication skills.
• Ability to learn the department’s computer systems for scheduling work orders and purchase orders.
• Ability to work in a fast-paced, deadline-driven environment.

Responsibilities

• Maintain calendar and appointments for the Vice President and Director of Athletics.
• Act as liaison between student-athletes and athletic administration.
• Assist with coordination of meetings and travel arrangements.

Skills

Proficiency in Microsoft Word

Proficiency in Excel

Customer service orientation

Excellent communication skills

Ability to learn computer systems

Ability to work in a fast-paced environment

Job description

About the University

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well‑being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus, including lunchtime lectures, Division I NCAA athletics games, musical concerts, theatre performances, visits to our two accredited museums, a fitness center, a swim facility, and dining options, all within our beautiful campus. Hofstra is dedicated to recruiting and retaining a highly qualified and diverse academic community that respects the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title

Senior Assistant To, Grade E

Position Number

899006

Position Category

Staff

School / Division

Athletics-Administration (division)

Department

Athletics Administration

Full-Time or Part-Time

Full-Time

Description

Reporting to the Vice President and Director of Athletics, the Senior Assistant To provides senior secretarial support to the Hofstra Department of Athletics Executive Staff with the primary focus on the Vice President and Director of Athletics.

Responsibilities

• Maintain calendar, agenda, appointments and itineraries for the Vice President and Director of Athletics.
• Act as liaison between student‑athletes and athletic administration and coaches.
• Act as liaison between summer camp staff, campers, and leadership.
• Assist with coordination of the Athletic Director’s meetings and travel arrangements as well as preparing expense reports, tracking deposits of receipts, and reviewing the accuracy of expense reports before final submission.
• Assist additional clerical and executive administrative staff with processing purchase orders, check requisitions, expense reports, deposit tickets, and deposit receipts.
• Assist with preparing, packaging, and managing Federal Express, UPS, and US Mail shipments, as well as preparing orders for all office supplies inclusive of a current inventory.
• Perform other assigned duties not specifically identified above, but which require the same degree of skill and are normally included within the above job title.

Hours

Monday through Friday from 9 am to 5 pm.

Subject to Bumping

Yes.

Qualifications

• Proficiency in Microsoft Word and Excel required.
• Must be customer service oriented with excellent communication skills.
• Ability to learn the department’s computer systems for scheduling work orders and purchase orders.
• Ability to work in a fast‑paced, deadline‑driven environment.

Deadline

Open Until Filled

Date Posted

10/08/2025

Salary

$46,141

EEO Statement

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.