Coordinator, Educational and Scholarly Initiatives

Hofstra University; Town of Hempstead (NY); Hybrid; USD 61,000 - 64,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Tuition remission for employees and to

Dependant tuition remission

Job summary

Hofstra University in Hempstead, NY seeks a Coordinator for Educational and Scholarly Initiatives to plan, coordinate, and support curricular and scholarly programs for medical students. The role reports to the Assistant Dean for Student Support and Advising and requires managing communications, events, and educational technology.

The position emphasizes independent judgment, collaboration with faculty and staff, and occasional early mornings or evenings to support events.

Qualifications

• Minimum three years of progressively responsible administrative, program coordination, or higher education experience.
• Demonstrated ability to coordinate multiple projects with minimal supervision.
• Excellent organizational and written/oral communication skills.
• Ability to work independently, exercise judgment, solve problems, and maintain confidentiality.

Responsibilities

• Coordinate day-to-day administration and logistics of co-curricular and scholarly programs, including scheduling, communications, registration, and materials.
• Coordinate events involving students, faculty, physicians, and partners, including room reservations, catering, A/V, virtual meetings, and day-of-event support.
• Provide administrative and logistical support for medical student scholarly activities, including communications and records management.
• Coordinate annual student presentations, including submissions, communications, scheduling, and materials.
• Maintain Canvas courses and other educational tech platforms, including enrollments, materials, and announcements.
• Maintain program records and assist with tracking participation, evaluation data, and outcomes.
• Process purchasing, payment, reimbursement, and other administrative documents.
• Collaborate with faculty and partners to support educational initiatives and special projects.

Skills

Administrative coordination

Multitasking

Communication skills

Tools

Microsoft Office Suite

Job description

Coordinator, Educational and Scholarly Initiatives

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title

Position Title Coordinator, Educational and Scholarly Initiatives

Position Number

Position Number 896259

Position Category

Position Category Administration

School/Division

School/Division School of Medicine

Department

Full-Time or Part-Time

Full-Time or Part-Time Full-Time

Description

The Coordinator, Educational and Scholarly Initiatives supports the planning, coordination, and implementation of curricular, co-curricular, and scholarly programs for medical students. Reporting to the Assistant Dean for Student Support and Advising, this position coordinates key operational components of educational programs, including program administration, faculty and student communications, educational technology, event logistics, and related activities. The Coordinator exercises independent judgment in organizing multiple priorities and collaborating with students, faculty, physicians, administrators, and institutional partners to support educational initiatives. A flexible work schedule, including some early mornings and late evenings, may be required to support student programming and events.
Responsibilities include, but are not limited to:

• Coordinates the day-to-day administration and logistics of assigned co-curricular, and scholarly programs, including scheduling, communications, registration, materials, and participant tracking.
• Coordinates educational programs and events involving students, faculty, physicians, and institutional partners, including room reservations, catering, audiovisual needs, virtual meetings, and day-of-event support.
• Provides administrative and logistical support for medical student scholarly activities, including program communications, records management, educational events, and related initiatives.
• Coordinates annual student presentations, including submissions, participant communications, scheduling, event logistics, and presentation materials.
• Maintains assigned Canvas courses and other educational technology platforms, including enrollments, materials, announcements, and registration systems.
• Maintains program records and assists with tracking participation, evaluation data, program outcomes, and other information used for assessment and continuous improvement.
• Processes purchasing, payment, reimbursement, supply, and other administrative documentation associated with assigned programs.
• Collaborates with faculty, staff, and institutional partners to facilitate educational initiatives; assists with special projects, process improvements, and other School of Medicine activities as assigned.

Qualifications

• Minimum three years of progressively responsible administrative, program coordination, or higher education experience.
• Demonstrated experience coordinating multiple projects and competing priorities with minimal supervision.
• Possess excellent organizational skills, attention to detail, and oral and written communication skills.
• Ability to work independently, exercise sound judgment, solve problems, and maintain confidentiality.
• Ability to establish collaborative working relationships with students, faculty, staff, and institutional partners.
• Demonstrated proficiency with Microsoft Word, Excel, PowerPoint, and Outlook and ability to learn new technology platforms.
• A flexible work schedule, including some early mornings and late evenings, may be required to support student programming and events.

Preferred Qualifications

• Experience working in medical education, higher education, or student affairs.
• Experience coordinating educational, student, or academic programs.
• Experience with educational technologies or learning management systems.
• Experience with event coordination, data tracking, assessment, or program evaluation.

Special Instructions

Deadline

Date Posted

Date Posted 10/08/2026

EEO Statement

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary/Salary Range

Salary/Salary Range $61,000-$63,500

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.