Part-time Receptionist

Nolan Transportation Group (NTG); Charlotte (NC); On-site; USD 16,531 - 24,796; Part time

Job summary

Nolan Transportation Group (NTG) is seeking a part-time Receptionist to support daily office operations in Charlotte, NC. You will be the first point of contact for visitors and coordinate front-desk tasks to help management and the sales team.

Responsibilities include greeting guests, handling mail and deliveries, maintaining supplies, and performing clerical duties (filing, copying, faxing). The role requires strong organizational and customer-service skills, plus a professional appearance;

Qualifications

• High school diploma or equivalent work experience.
• 2+ years office or administrative support experience.
• Proficiency in Microsoft Office Suite.
• Experience with office equipment (fax machines, printers).
• Strong organizational and customer-service skills.
• Professional appearance and proactive attitude.

Responsibilities

• Greet and direct all guests to the appropriate person.
• Point of contact for office needs including maintenance, mailing, shipping, and errands.
• Receive, sort, and distribute mail/deliveries.
• Provide general support to guests, employees and leadership.
• Maintain stock of office supplies and equipment.
• Ensure reception area is tidy with necessary stationery and materials.
• Perform clerical duties such as filing, photocopying, transcribing and faxing.

Skills

Receptionist experience

Microsoft Office

Office equipment handling

Customer service

Organization

Communication skills

Multitasking

Professional appearance

Proactive problem-solving

Education

High school diploma or equivalent

Office Management certification (nice to have)

Tools

Microsoft Office Suite

Fax/Printer usage

Job description

The Receptionist is responsible for performing clerical tasks within an office setting to support daily operations. Their duties include being the point of contact for office needs, sorting and delivering mail to employees, and greeting visitors when they arrive for meetings with management or sales staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greet and direct all guests to appropriate person
• Point of contact for office needs including, but not limited to, maintenance, mailing, shipping, and errands
• Receive, sort, and distribute mail/deliveries
• Provide general support to all guests, employees, and leadership
• Purchase office supplies and equipment and maintaining proper stock
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

JOB REQUIREMENTS

• High school degree and/or equivalent work experience
• 2+ years office or administrative support experience

KNOWLEDGE, SKILLS, AND ABILITIES

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus

MAY PERFORM OTHER DUTIES AS ASSIGNED

WORK ENVIRONMENT

Standard office environment, usually indoors away from the elements with moderate noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL EFFORT

Maintain a stationary position for extended periods; move about the office, operate computers and files, as needed; and frequently communicate with others. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to stand, walk, and reach with hands and arms. Occasionally, the employee is required to lift boxes up to 20 pounds.

SCHEDULING

This is a part-time position; hours will fall within Monday through Friday; 8:00 a.m. - 5:00 p.m. If full time, it is a benefits-eligible position, working Monday through Friday; 8:00 a.m. - 5:00 p.m. This is an in-office role.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.