Part-Time Proposal Library Support Assistant

Zenius Corporation; Virginia; Remote; USD 25,000 - 39,000; Part time

Job summary

Zenius Corporation is a HUBZone-certified small business headquartered in Leesburg, Virginia, now hiring a Part-Time Proposal Library Support Assistant to organize, maintain, and update the proposal library and related documents. This remote role focuses on formatting, categorization, and efficient retrieval of approved materials.

You will support document organization, ensure consistent templates, and maintain inventories of past performance and capability statements.

Qualifications

• Previous experience in administrative support, document management, or related work preferred.
• Proficiency in Microsoft Word, Excel, and other Microsoft Office applications.
• Familiarity with SharePoint or similar document management systems preferred.
• Strong organizational skills and attention to detail.
• Ability to follow established procedures and work independently.
• Ability to maintain confidentiality and meet deadlines.

Responsibilities

• Organize and maintain proposal documents in SharePoint with consistent folders and naming.
• Categorize and tag materials by agency, service area, capability, and type.
• Maintain inventories of past performance summaries and proposal materials.
• Format resumes and proposal documents using established templates.
• Maintain approved company descriptions, certifications, and reusable content.
• Review documents for formatting, duplicates, missing information, and dates.
• Track outdated materials and overdue updates.
• Assemble requested proposal materials and archive final submissions.

Skills

Organizational skills

Attention to detail

Independent work

Confidentiality

Follow established procedures

Tools

Microsoft Word

Microsoft Excel

SharePoint

Job description

Company: Zenius Corporation

Employment Type: Part-Time, W-2

Schedule: Approximately 10 hours per week

Location: Remote

HUBZone Residency: Required

Position Summary

Zenius Corporation is seeking a detail-oriented Part-Time Proposal Library Support Assistant to help organize, maintain, and update the company's proposal library and related documentation. This position focuses on document organization, formatting, record maintenance, and supporting the efficient retrieval of approved proposal materials.

Key Responsibilities

• Organize and maintain proposal documents in SharePoint using consistent folder structures and file naming conventions.
• Categorize and tag approved proposal materials by agency, service area, technical capability, and document type.
• Maintain inventories of past performance summaries, project descriptions, capability statements, and other proposal materials.
• Format employee resumes and proposal-related documents using established templates.
• Maintain approved company descriptions, certifications, and reusable proposal content.
• Review documents for formatting consistency, duplicate files, missing information, and version dates.
• Track outdated materials and outstanding document updates.
• Assemble requested proposal materials and archive final submissions.
• Provide routine administrative support related to proposal documentation as assigned.

Qualifications

• Previous experience in administrative support, document management, or related work preferred.
• Proficiency in Microsoft Word, Excel, and other Microsoft Office applications.
• Familiarity with SharePoint or similar document management systems preferred.
• Strong organizational skills and attention to detail.
• Ability to follow established procedures and work independently.
• Ability to maintain confidentiality and meet deadlines.

About The Company

Headquartered in Leesburg, Virginia, Zenius Corporation is a HUBZone-certified small business. Zenius specializes in providing Grants Management, IT Modernization, Acquisition Management, and Financial Management services to Federal agencies. Zenius is selected by Inc 5000 as one of the fastest-growing companies in the DC Metro Area, awarded in 2025, 2024, 2021, and 2020. Zenius is also listed by Financial Times as one of the fastest-growing companies in the Americas in 2021. Zenius is an awardee of 2019 Best of Leesburg winner (Business Management Consultant category).

Benefits

Zenius Corporation is an employee-oriented company. Join us now and help us grow!

We offer a competitive benefits package that includes paid holidays and paid time off, medical insurance including health, vision, dental insurance, 401K matching, Flexible Spending Account and flexible schedules, as per business needs. We also work with our employees on training and professional certification plans that benefit the employee.

Equal Opportunity Employer

Zenius Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Zenius complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Zenius Corporation expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.