Part-Time Administrative & Document Management Assistant

Zenius Corporation; Virginia; Remote; USD 21,000 - 28,000; Part time

Benefits offered by this job

Remote work

Flexible hours

HUBZone residency support

Job summary

Zenius Corporation is seeking an organized Part-Time General Administrative Support Assistant to help management day-to-day operations. You will assist with document preparation, data entry, scheduling, and record maintenance, while supporting partners across departments in a fast-paced, remote setting.

This role requires HUBZone residency, about 10 hours per week with flexible evening hours, and competence in Word, Excel, Outlook, PowerPoint, and SharePoint.

Qualifications

• Experience in administrative support or office operations.
• Proficiency with Word, Excel, Outlook and PowerPoint.
• Familiarity with SharePoint or similar document management tools.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks independently and meet deadlines.
• Ability to maintain confidentiality.

Responsibilities

• Provide general administrative support to management.
• Maintain and update administrative spreadsheets and records.
• Organize company files and documents in SharePoint.
• Prepare and update routine reports and presentations.
• Schedule meetings and coordinate calendars.
• Track action items and follow-up on requests.
• Assist with internet research for business operations.
• Support internal procedures and documentation.
• Assist with business development and operational tasks.
• Perform other general administrative duties as assigned.

Skills

Microsoft Word

Excel

Outlook

PowerPoint

SharePoint

Organizational skills

Written and verbal communication

Time management

Confidentiality

Independent work

Tools

SharePoint

Job description

Company: Zenius Corporation

Employment Type: Part-Time, W-2

Schedule: Approximately 10 hours per week; flexible evening hours

Location: Remote

HUBZone Residency: Required

Position Summary

Zenius Corporation is seeking an organized and dependable Part-Time General Administrative Support Assistant to provide administrative assistance to management and support day-to-day business operations. The individual will assist with document preparation, data entry, record maintenance, scheduling, research, and tracking internal administrative activities.

Key Responsibilities

• Provide general administrative support to Zenius management and internal departments.
• Maintain and update administrative spreadsheets, contact lists, and internal records.
• Assist with organizing and maintaining company files and documents in SharePoint.
• Prepare, format, and update routine business documents, reports, and presentations.
• Assist with scheduling meetings, coordinating calendars, and organizing meeting materials.
• Maintain meeting notes, action-item lists, and follow-up trackers.
• Track administrative assignments, deadlines, and outstanding requests.
• Conduct basic internet research related to business operations and management needs.
• Assist with maintaining internal procedures, checklists, and administrative documentation.
• Support business development and operational activities through routine administrative tasks.
• Perform other general administrative duties as assigned.

Qualifications

• Previous administrative, office support, or related experience preferred.
• Basic proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Familiarity with SharePoint or similar document management tools preferred.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple assignments and work independently.
• Ability to maintain confidentiality and meet deadlines.

About The Company

Headquartered in Leesburg, Virginia, Zenius Corporation is a HUBZone-certified small business. Zenius specializes in providing Grants Management, IT Modernization, Acquisition Management, and Financial Management services to Federal agencies. Zenius is selected by Inc 5000 as one of the fastest-growing companies in the DC Metro Area, awarded in 2025, 2024, 2021, and 2020. Zenius is also listed by Financial Times as one of the fastest-growing companies in the Americas in 2021. Zenius is an awardee of 2019 Best of Leesburg winner (Business Management Consultant category).

Benefits

Zenius Corporation is an employee-oriented company.

We offer a competitive benefits package that includes paid holidays and paid time off, medical insurance including health, vision, dental insurance, 401K matching, Flexible Spending Account and flexible schedules, as per business needs. We also work with our employees on training and professional certification plans that benefit the employee.

Equal Opportunity Employer

Zenius Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Zenius complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Zenius Corporation expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.