Part-Time Program Coordinator, Youth Running Ops (Remote)

We Run Our Community's Kids; Irvine (CA); Hybrid; USD 25,000 - 36,000; Part time

Job summary

WeROCK (We Run Our Community’s Kids) is seeking a Program Coordinator to oversee day-to-day administration, logistics, and supply management. The role reports to the Executive Director and aims to run baseline operational workflows for youth running seasons.

The position is part-time, 15 hours per week, with a flexible schedule including occasional weeknights and weekends for events. Training occurs in Mission Viejo, CA, while most work is remote.

Qualifications

• Strong organizational skills with a proven track record of managing physical inventory, gear, or supplies.
• Comfortable navigating cloud storage systems and spreadsheets; proficient in Microsoft Office.
• Must possess a valid driver’s license, reliable transportation, and a clean driving record.
• Eagerness to learn new workflows directly from the Executive Director and take independent ownership of tasks.
• Ability to lift and carry heavy boxes of gear, water, or event supplies (up to 30–40 lbs).
• Must pass a comprehensive criminal background check, Livescan and youth-safety screening.
• Design the ideal folder taxonomy and naming convention for the cloud photo marketing database.

Responsibilities

• Manage the inventory, organization, sizing, and distribution of student uniforms and team gear across six locations.
• Run regular administrative errands to the storage unit to retrieve, organize, and pack supplies for training and race days.
• Ensure coaches and school sites have materials, nutrition, and safety supplies ahead of scheduled events.
• Provide hands-on coordination and setup for major milestones, including parent meetings and end-of-season events.
• Attend weeknight meetings or weekend events as coordinated with the Executive Director.
• Learn, navigate, and regularly update WeROCK's data systems to keep records accurate.
• Build and maintain a cloud-based storage system for historical photos.
• Categorize and tag past event photos for marketing use.
• Draft and send routine updates to parents, participants, and volunteers.
• Create a streamlined method to track participant training and eligibility.

Skills

Operational Reliability

Digital Literacy

Driver's License

Trainable Mindset

Physical Capability

Safety Compliance

Tools

Google Drive

Dropbox

Microsoft Office

Job description

WeROCK (We Run Our Community’s Kids) is seeking a Program Coordinator to oversee day-to-day administration, logistics, and supply management. The role reports to the Executive Director and aims to run baseline operational workflows for youth running seasons.

The position is part-time, 15 hours per week, with a flexible schedule including occasional weeknights and weekends for events. Training occurs in Mission Viejo, CA, while most work is remote.