Part-Time Ops Admin Assistant | Live Events Support

Oak View Group; West Palm Beach (FL); On-site; USD 20,000 - 29,000; Part time

Benefits offered by this job

401(k) savings plan

401(k) matching

Job summary

Oak View Group seeks an Administration Assistant to coordinate, process, and procure equipment, tools, and supplies for the Operations Department, supporting daily functions and multiple projects. The role includes maintaining databases and processing purchase orders, with an hourly pay of $18.00.

The position offers part‑time benefits such as a 401(k) savings plan with matching and remaining open through December 31, 2026.

Qualifications

• High School education or equivalent.
• 1+ years as an office administrative assistant preferred.
• Effective communication, both orally and written.
• Ability to multitask in a fast‑paced environment.
• Strong computer proficiency with heavy experience in Word, Excel, Outlook, Internet, etc.
• Database experience and knowledge.
• Must be organized and able to follow through with direction from the Director of Operations.
• Ability to operate general office machinery, i.e., copiers, radios, postage machines, laminators, etc.

Responsibilities

• Maintain County database (MicroMain) for PBCCC for work orders and monthly reports.
• Provide support to all operations departments, i.e., Administration, Security, IT, Set-up/Housekeeping and Engineering departments.
• Prepare monthly reports such as event labor and FF&E updates.
• Attend department meetings as needed.
• Process Purchase orders.
• Order and maintain office supplies for Operations and overhead.
• Coordinate and procure uniforms and premium items for Operations departments.
• Receive deliveries of equipment, tools, and supplies from FF&E requests and purchase orders.
• Coordinate multiple projects as assigned by Director of Operations and General Manager.
• Maintain FF&E files, vendor files, expense reports, PO files, events, supplier catalogs.

Skills

Communication

Multitasking

Organization

Office equipment

Database knowledge

Education

High School diploma or equivalent

Tools

Word

Excel

Outlook

Internet

Job description

Oak View Group seeks an Administration Assistant to coordinate, process, and procure equipment, tools, and supplies for the Operations Department, supporting daily functions and multiple projects. The role includes maintaining databases and processing purchase orders, with an hourly pay of $18.00.

The position offers part‑time benefits such as a 401(k) savings plan with matching and remaining open through December 31, 2026.