Administration Assistant | Part-Time | Palm Beach County Convention Center

Oak View Group; West Palm Beach (FL); On-site; USD 20,000 - 29,000; Part time

Benefits offered by this job

401(k) savings plan

401(k) matching

Job summary

Oak View Group seeks an Administration Assistant to coordinate, process, and procure equipment, tools, and supplies for the Operations Department, supporting daily functions and multiple projects. The role includes maintaining databases and processing purchase orders, with an hourly pay of $18.00.

The position offers part‑time benefits such as a 401(k) savings plan with matching and remaining open through December 31, 2026.

Qualifications

• High School education or equivalent.
• 1+ years as an office administrative assistant preferred.
• Effective communication, both orally and written.
• Ability to multitask in a fast‑paced environment.
• Strong computer proficiency with heavy experience in Word, Excel, Outlook, Internet, etc.
• Database experience and knowledge.
• Must be organized and able to follow through with direction from the Director of Operations.
• Ability to operate general office machinery, i.e., copiers, radios, postage machines, laminators, etc.

Responsibilities

• Maintain County database (MicroMain) for PBCCC for work orders and monthly reports.
• Provide support to all operations departments, i.e., Administration, Security, IT, Set-up/Housekeeping and Engineering departments.
• Prepare monthly reports such as event labor and FF&E updates.
• Attend department meetings as needed.
• Process Purchase orders.
• Order and maintain office supplies for Operations and overhead.
• Coordinate and procure uniforms and premium items for Operations departments.
• Receive deliveries of equipment, tools, and supplies from FF&E requests and purchase orders.
• Coordinate multiple projects as assigned by Director of Operations and General Manager.
• Maintain FF&E files, vendor files, expense reports, PO files, events, supplier catalogs.

Skills

Communication

Multitasking

Organization

Office equipment

Database knowledge

Education

High School diploma or equivalent

Tools

Word

Excel

Outlook

Internet

Job description

Oak View Group Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

Position Summary

The Administration Assistant will coordinate, process, and procure equipment, tools, and supplies for initial startup and day-to-day functions for the Operations Department, including but not limited to all aspects of administrative support. This role will pay an hourly rate of $18.00.

Benefits for part-time roles

401(k) savings plan and 401(k) matching.

This position will remain open until December 31st, 2026.

About The Venue

The Palm Beach County Convention Center is a multi‑purpose facility in West Palm Beach, Florida, managed by the Oak View Group. The Center features a 100,000‑square‑foot exhibit hall, a 22,000‑square‑foot ballroom, and 21,000 square feet of flexible meeting space, as well as a connection to the 400‑room Hilton West Palm Beach.

Responsibilities

• Maintain County database (MicroMain) for PBCCC for all PMs, CMs, and projects as outlined by PBCBOCC for work orders and monthly reports.
• Provide support to all operations departments, i.e., Administration, Security, IT, Set-up/Housekeeping and Engineering departments.
• Multiple monthly reports, i.e., event labor for both temporary labor and employees, FF&E updates/status, inventory of all uniforms, etc.
• Be present in department meetings as needed.
• Complete and/or process Purchase orders.
• Order and maintain office supplies for Operations and overhead for the building, i.e., papers and toners.
• Coordinate and procure all uniforms and premium items for Operations departments.
• Receive deliveries of all equipment, tools, and supplies from FF&E requests and purchase orders.
• Coordinate multiple projects as assigned by Director of Operations and General Manager.
• Maintain FF&E files, vendor files, employee expense reports, Purchase Orders, events, County manuals, supplier catalogs, etc.
• Maintain operations departments' filing system.

Qualifications

• High School education or equivalent.
• 1+ years as an office administrative assistant preferred.
• Effective communication, both orally and written.
• Ability to multitask in a fast‑paced environment.
• Strong computer proficiency with heavy experience in Word, Excel, Outlook, Internet, etc.
• Database experience and knowledge.
• Must be organized and able to follow through with direction from the Director of Operations.
• Ability to operate general office machinery, i.e., copiers, radios, postage machines, laminators, etc.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.