Part-time Operations and Finance Assistant

Child Care Aware; Richmond, Northern (VA, KY); Hybrid; USD 34,000 - 41,000; Part time

Job summary

The Community Foundation for a greater Richmond is seeking a Part-time Operations and Finance Assistant to manage daily financial data entry, vendor invoices, and audit prep. This role supports finance and administration, ensuring accurate records and timely reporting during peak periods.

The ideal candidate has QuickBooks experience, strong Excel skills, and a clean track record with confidential information.

Qualifications

• High school diploma, GED, or 5+ years experience.
• Background check required.
• Proven QuickBooks experience (Desktop or Online) and Excel proficiency.
• Sharp eye for data discrepancies and 100% accuracy in data entry.
• Strong organizational skills for filing and cloud storage.
• Experience in bookkeeping or administrative support.

Responsibilities

• Daily Distribution Entry: input daily distribution data and QuickBooks transactions.
• Accounts Payable Support: scan, organize, and file vendor invoices.
• Audit Preparation: assist in gathering docs for annual financial audit.
• Procurement: monitor inventory and order office supplies.
• Reporting: help compile data for annual insurance reports and renewals.
• Record Keeping: maintain a clean filing system for historical data.

Skills

QuickBooks

Excel

Attention to detail

Organizational skills

Discretion

Bookkeeping experience

Administrative support

Education

High school diploma / GED

Job description

Part-time Operations and Finance Assistant

We are seeking a detail-oriented and organized Operations & Finance Assistant to join our team on a part-time basis. This role is critical in maintaining the accuracy of our financial records, in QuickBooks, and ensuring the smooth day-to-day administrative functioning of our office. You will be the backbone of our financial data entry processes and a key supporter during our high-stakes reporting seasons.

Key Responsibilities

• Daily Distribution Entry: Accurately set-up and input daily distribution data and transactions into QuickBooks .
• Accounts Payable Support: Scan, digitally organize, and physically file vendor invoices.
• Audit Preparation: Assist the Finance Manager in gathering documentation, pulling samples, and organizing schedules for the annual financial audit.

Operations & Administration

• Procurement: Monitor inventory levels and proactively order office supplies to ensure zero downtime for the team.
• Reporting: Assist in the compilation of data and documentation for annual insurance reports and renewals.
• Record Keeping: Maintain a clean and systematic filing system (both digital and physical) for easy retrieval of historical financial data.

Required Qualifications

• High school diploma, GED, or 5+ years experience
• Background check required
• Software Proficiency: Proven experience with QuickBooks (Desktop or Online) is required. Proficiency in Microsoft Excel is highly preferred.
• Attention to Detail: A "sharp eye" for data discrepancies and a commitment to 100% accuracy in data entry.
• Organizational Skills: Ability to manage physical paperwork and digital cloud storage with high efficiency.
• Discretion: Ability to handle sensitive financial information with the utmost confidentiality.
• Experience: Previous experience in bookkeeping, administrative assisting, or a similar role

$25.00 – $30.00 / hour

Job Classification

Administrative & Office Support

CONTACT

The Community Foundation for a greater Richmond
P.O. Box 49044
Baltimore, MD 21297-9044

P: [phone]
F: [phone]
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