Project Administrator

Express Employment Professionals - Cincinnati East; Missoula (MT); On-site; USD 28,000 - 30,000; Part time

Job summary

Express Employment Professionals in Missoula, MT is seeking a Project Administrator to support project and office operations part-time. The role requires 3-5 years of admin experience and strong document handling skills.

You will manage data entry, file management, meetings, and invoicing while keeping project documentation accurate and accessible. The successful candidate will work in a detail-oriented environment, collaborating with team members to ensure deadlines are met and operations run

Qualifications

• High School Diploma or equivalent.
• 3-5 years of administrative experience in a professional office environment.
• Exceptional written and verbal communication skills.
• Strong proofreading, editing, and document preparation abilities.
• Advanced attention to detail and organizational skills.
• Proficiency with Microsoft Office Suite, including: Word, Excel, Outlook, PowerPoint.
• Experience using Adobe Acrobat and web-based applications.
• Strong customer service and interpersonal skills.
• Ability to prioritize multiple projects and deadlines effectively.
• Self-motivated, dependable, and capable of working independently.
• Strong team collaboration skills.

Responsibilities

• Provide office administration and project support across a variety of functions.
• Coordinate meetings, conference calls, and project logistics.
• Reserve conference rooms and assist with scheduling activities.
• Maintain accurate project documentation and records.
• Assist with project setup and ongoing file management.
• Track subcontractor docs, insurance certificates, vehicle logs, safety approvals, and compliance records.
• Assist with client and vendor invoicing and monthly billing activities.
• Ensure documents are accurate, complete, and consistent.
• Monitor office operations and supplies.
• Collaborate with team to support overall business operations.

Skills

Administrative experience

Communication

Time management

Detail oriented

Multitasking

Teamwork

Customer service

Education

High School Diploma

Associate degree or higher

Tools

Microsoft Office

Adobe Acrobat

Job description

Project Administrator

Location: Missoula, MT
Position Type: Part-Time (Approximately 32 Hours per Week)
Schedule: Monday-Friday
Compensation: $20.00-$22.00 per Hour DOE

Join a Team Where Organization, Accuracy, and Initiative Matter

Express Employment Professionals is recruiting for a Project Administrator to support a professional and collaborative team by providing critical administrative and project coordination support. This is an excellent opportunity for an experienced administrative professional who enjoys keeping projects organized, managing multiple priorities, and serving as a trusted resource for both office staff and project teams.

In this role, you will play an integral part in maintaining efficient office operations, supporting project documentation, coordinating logistics, and ensuring important administrative processes are completed accurately and on time. If you thrive in a detail-oriented environment and enjoy being the person who helps keep everything running smoothly, we'd love to hear from you.

What You'll Do

As a Project Administrator, you'll provide both office administration and project support across a variety of functions.

Administrative Support

• Perform data entry, document preparation, formatting, proofreading, and final document production
• Scan, file, organize, and maintain physical and electronic records
• Answer phones, greet visitors, and receive deliveries
• Maintain office supplies and assist with general office operations
• Support various administrative projects and special assignments as needed

Project Coordination

• Coordinate meetings, conference calls, and project-related logistics
• Reserve conference rooms and assist with scheduling activities
• Support project teams by maintaining accurate project documentation and records
• Assist with project setup and ongoing project file management
• Track subcontractor documentation, insurance certificates, vehicle logs, safety approvals, and project compliance records
• Help ensure project information is organized, accurate, and readily accessible

Billing & Documentation Support

• Assist with preparation and processing of client and vendor invoices
• Coordinate with billing specialists to support monthly invoicing activities
• Review documents for accuracy, completeness, and consistency
• Maintain records related to project expenses and documentation requirements

Office Operations

• Help monitor office and vehicle maintenance schedules
• Support day-to-day office efficiency by proactively identifying administrative needs
• Manage multiple assignments and deadlines while maintaining a high level of accuracy
• Collaborate with team members to support overall business operations

What We're Looking For

Required Qualifications

• High School Diploma or equivalent
• 3-5 years of administrative experience in a professional office environment
• Exceptional written and verbal communication skills
• Strong proofreading, editing, and document preparation abilities
• Advanced attention to detail and organizational skills
• Proficiency with Microsoft Office Suite, including:
  • Word
  • Excel
  • Outlook
  • PowerPoint
• Experience using Adobe Acrobat and web-based applications
• Strong customer service and interpersonal skills
• Ability to prioritize multiple projects and deadlines effectively
• Self-motivated, dependable, and capable of working independently
• Strong team collaboration skills

Preferred Qualifications

• Associate Degree or higher
• Experience in construction, engineering, environmental consulting, or a related industry
• Previous project administration experience within a professional services environment

Why This Opportunity Stands Out

• Stable part-time schedule with work-life balance
• Opportunity to support meaningful projects and business operations
• Variety in daily responsibilities that keeps work engaging and rewarding
• Collaborative and professional team environment
• Opportunity to utilize and expand your administrative and project coordination skills
• Work with an organization that values professionalism, organization, and employee contributions

Work Environment

This role is primarily office-based and requires regular in-person attendance. You'll work in a professional environment with frequent interaction among staff, clients, vendors, and project stakeholders.

Physical Requirements

• Ability to sit for extended periods while performing computer-based work
• Frequent use of office technology and software systems
• Occasional standing, walking, reaching, and bending
• Ability to lift and carry office materials weighing up to 20 pounds