Executive Coordinator: Remote Support for CEO & Board

Complexly-LLC; Missoula (MT); On-site; USD 62,000 - 65,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

Remote/Flexible Work Options

401k with Company Match

Parental Leave (12 weeks)

Professional Development Stipend

Job summary

Complexly is seeking an Executive Coordinator in Missoula, MT to deliver precise administrative support to the CEO. You will manage calendars, coordinate meetings, prepare materials, and safeguard confidential information as you help leadership stay organized.

You will also assist with internal communications, board logistics, and project coordination to support Complexly's mission and everyday operations as the organization grows.

Qualifications

• Minimum 2 years of professional administrative experience.
• High proficiency with calendar management and scheduling.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage calendar scheduling and expense reporting for the CEO and CCO.
• Take detailed notes during leadership meetings and distribute action items.
• Format materials (slides, briefs) for meetings to CEO standards.
• Coordinate logistics for All Staff meetings and internal communications.
• Manage Board meeting logistics and maintain board records.
• Support cross-functional projects with status updates and follow-ups.

Skills

Calendar management

Discretion & confidentiality

Written & verbal communication

Google Suite proficiency

Tools

Google Docs

Google Sheets

Google Forms

Job description

Complexly is seeking an Executive Coordinator in Missoula, MT to deliver precise administrative support to the CEO. You will manage calendars, coordinate meetings, prepare materials, and safeguard confidential information as you help leadership stay organized.

You will also assist with internal communications, board logistics, and project coordination to support Complexly's mission and everyday operations as the organization grows.