Remote Executive Coordinator: 36-Hour Week & Board Support

Complexly; Missoula (MT); Hybrid; USD 62,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401k with 4% match

Remote/flexible work options

36-hour work week

Parental leave 12 weeks

Professional development stipend

Holidays

Job summary

Complexly is seeking an Executive Coordinator in Missoula, MT to partner with the CEO and CCO, handling calendar, executive communications, and meeting logistics. This exempt, salaried role is the operational backbone for senior leadership and schedules critical company-wide events.

You will support Board governance, coordinate cross-functional projects, and ensure confidential information is managed with discretion while helping teams stay aligned and informed.

Qualifications

• Minimum 2 years of professional administrative experience.
• Proficiency with calendar management and scheduling.
• Excellent written, organizational, and verbal communication.
• Proficiency with Google Workspace (Docs, Sheets, Forms).

Responsibilities

• Manage calendar scheduling for the CEO and CCO and track expenses.
• Take detailed notes and distribute action items from leadership meetings.
• Format materials (slides, briefing docs) to CEO standards.
• Maintain confidentiality and handle sensitive information discreetly.
• Coordinate logistics for All Staff meetings and company-wide events.
• Assist with formatting and distributing internal communications.
• Keep shared calendars and trackers up to date.
• Manage Board meeting logistics and distribute materials.
• Take and format Board meeting minutes for CEO review.
• Organize and maintain Board records.
• Support cross-functional projects with timelines and status updates.

Skills

Calendar management

Confidentiality

Written communication

Verbal communication

Organization

Google Workspace

YouTube familiarity

Tools

Google Docs

Google Sheets

Google Forms

Job description

Complexly is seeking an Executive Coordinator in Missoula, MT to partner with the CEO and CCO, handling calendar, executive communications, and meeting logistics. This exempt, salaried role is the operational backbone for senior leadership and schedules critical company-wide events.

You will support Board governance, coordinate cross-functional projects, and ensure confidential information is managed with discretion while helping teams stay aligned and informed.