Part-Time Administrative Assistant – Tax Season Support

The Mom Project; Bozeman (MT); On-site; USD 30,000 - 33,000; Part time

Benefits offered by this job

Medical

Dental

Vision

401(k) Safe Harbor

Vacation Days

Company Holidays

Sick Days

Half-day Fridays

Job summary

The Mom Project is seeking an Administrative Assistant for our client in Bozeman, MT. This part-time, onsite role offers 20 hours per week with potential to 40 hours during tax season (Feb 1–Apr 15).

The hourly pay ranges from $22 to $24, and the position supports client services, office operations, and billing processes. Ideal candidates will have a high school diploma and at least one year of administrative experience in a mid-size office or accounting firm.

Qualifications

• High school diploma; higher level education preferred, or a combination of qualifications and equivalent clerical or office experience.
• 1+ year of administrative experience in a mid-size office, in an accounting Firm or a similar work environment.

Responsibilities

• Greet clients and others in a friendly, professional manner and answer the multi-line telephone system efficiently and direct calls appropriately.
• Performs all mail duties for incoming and outgoing mail. Maintains petty cash and expense logs, handles faxing, scanning & assistance to clients when picking up their returns.
• Sets up new client files and maintains an efficient filing system.
• Prepares requested correspondence and assists with special project assignments including client tax organizers, tax return and financial statement assembly and other reports.
• Troubleshoots and arranges for office equipment maintenance. Maintains adequate supplies of internal forms and other miscellaneous supplies.
• Assists with or has full Time & Billing responsibilities that may include reconciliation of time, overtime calculation, expense coding & entering, invoicing, statements, payment processing, and all reports.
• Run errands and handle certain housekeeping duties that include keeping the front office and employee kitchen area clean and professional in appearance.
• Performs other duties, responsibilities and activities as assigned.

Skills

Microsoft Office

Data entry

Time & billing

Phone system

10-key calculator

Planning & organization

Communication

Team player

Confidentiality

Overtime flexibility

Education

High school diploma

Job description

The Mom Project is seeking an Administrative Assistant for our client in Bozeman, MT. This part-time, onsite role offers 20 hours per week with potential to 40 hours during tax season (Feb 1–Apr 15).

The hourly pay ranges from $22 to $24, and the position supports client services, office operations, and billing processes. Ideal candidates will have a high school diploma and at least one year of administrative experience in a mid-size office or accounting firm.