Part-Time On-Site Office Coordinator - Scheduling & Billing

Bosco Crane Company Inc; Canton (MA); On-site; USD 25,000 - 39,000; Part time

Job summary

Bosco Crane Company Inc. is seeking a part-time, on-site Office Administrative Assistant in Canton, MA.

The role supports daily office operations, including phones, visitors, documents, and records for crane rentals, trucking, and rigging services. You will schedule appointments, assist with billing tasks, and coordinate with management and field teams to ensure clear communication and efficient administrative processes.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including filing, data entry, document preparation, and general office organization.
• Professional Phone Etiquette and Communication skills to handle calls, take messages, and interact clearly with customers, vendors, and team members.
• Executive Administrative Assistance capabilities such as managing schedules, organizing information, and supporting leadership with routine administrative tasks.
• Basic computer proficiency (e.g., email, spreadsheets, office software) and the ability to learn company-specific systems.
• Strong attention to detail, reliability, and the ability to manage multiple tasks in a busy office environment.
• Prior experience in construction, transportation, or a related industry is helpful but not required.
• High school diploma or equivalent; additional training in office administration is a plus.

Responsibilities

• Answering phones, greeting visitors, and responding to general inquiries in a professional manner.
• Preparing and organizing documents, filing, data entry, and maintaining records related to crane rentals, trucking, and rigging services.
• Scheduling appointments, supporting dispatch or project coordination, and assisting with basic billing or invoicing tasks as needed.
• Collaborate with management and field teams to ensure smooth communication and efficient administrative processes.

Skills

Administrative Assistance

Clerical Skills

Phone Etiquette

Communication Skills

Schedule Management

Multitasking

Data Entry

Record Keeping

Reliability

Learning New Systems

Education

High school diploma or equivalent

Training in office administration

Tools

Email

Spreadsheets

Office software

Job description

Bosco Crane Company Inc. is seeking a part-time, on-site Office Administrative Assistant in Canton, MA.

The role supports daily office operations, including phones, visitors, documents, and records for crane rentals, trucking, and rigging services. You will schedule appointments, assist with billing tasks, and coordinate with management and field teams to ensure clear communication and efficient administrative processes.