Crane Fleet Administrator & Billing Coordinator

Takkion; Casper (WY); On-site; USD 21,000 - 39,000; Part time

Job summary

TAKKION in Casper, Wyoming seeks a part-time Crane Fleet Administrator to support administrative and operational tasks for the crane fleet and office activities. You will maintain dispatch records, create loads, assist with billing, and manage spreadsheets while collaborating with crane operations, transportation, accounting, and field personnel.

Responsibilities include updating load information in Transport Pro, verifying documentation for billing, and maintaining accurate electronic records.

Qualifications

• High school diploma or GED required.
• Experience in transportation, logistics, dispatch, fleet operations, billing, or related environment preferred.
• Experience with Transport Pro, RMIS, Truckstop, or similar TMS preferred.
• Proficiency with Microsoft Excel and maintaining spreadsheets.
• Strong computer skills and ability to learn new software.
• Strong attention to detail with high data-entry accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Effective written and verbal communication skills.
• Ability to work independently while coordinating with multiple departments.

Responsibilities

• Create load numbers and maintain accurate load information in Transport Pro.
• Update dispatch sheets to reflect crane assignments, equipment movements, schedules, and job status.
• Bill out completed crane jobs accurately and timely.
• Support crane mobilization/demobilization with Transportation Services Brokerage Department.
• Review dispatch information and records for completeness prior to billing.
• Identify and resolve missing information or discrepancies delaying billing.
• Maintain crane fleet and transportation data in Transport Pro, RMIS, and Truckstop.
• Assist with transportation and carrier-related administrative activities in RMIS, Bluewire, and Truckstop.
• Track crane movements between job sites, yards, vendors, and locations.
• Create and update Excel spreadsheets and tracking tools for crane fleet activities.
• Review records to identify missing or outdated information.
• Maintain organized electronic records and documentation.
• Coordinate with operations, transportation, accounting, drivers, and field personnel to resolve discrepancies.
• Prepare basic reports and tracking information as requested.
• Answer and route phone calls and assist with inquiries.
• Order and maintain office supplies.
• Receive, sort, and distribute mail and packages.
• Coordinate office deliveries and vendor communications.
• Provide general administrative support.
• Perform other duties and special projects as assigned.

Skills

Attention to detail

Data entry

Organizational skills

Time-management

Communication

Independent worker

Education

High school diploma or GED

Tools

Transport Pro

RMIS

Truckstop

Bluewire

Job description

TAKKION in Casper, Wyoming seeks a part-time Crane Fleet Administrator to support administrative and operational tasks for the crane fleet and office activities. You will maintain dispatch records, create loads, assist with billing, and manage spreadsheets while collaborating with crane operations, transportation, accounting, and field personnel.

Responsibilities include updating load information in Transport Pro, verifying documentation for billing, and maintaining accurate electronic records.