Part-Time Office & Operations Coordinator

Embarcadero Technologies; Austin (TX); On-site; USD 30,000 - 42,000; Part time

Job summary

Embarcadero Technologies is seeking a Part-time Office Manager to act as a trusted extension of the office. You will manage reception, scheduling, travel, and event coordination, while supporting HR and Accounting on daily tasks.

The role requires a self-starter with strong organizational skills, the ability to handle confidential information, and experience coordinating multiple projects in a fast-paced environment.

Qualifications

• High School Diploma required; 2–5 years in diverse office/coordination role.
• Proficiency in MS Office: Word, Excel, PowerPoint, Visio.
• Strong customer service, organization, and attention to detail."
• Ability to manage multiple demands, work independently and meet deadlines.

Responsibilities

• Manage reception, office opening, phone and email handling.
• Greet guests, assist vendors and interviewees, and facilitate meetings/video calls.
• Coordinate office operations, supplies, kitchen and lunch orders for meetings.
• Coordinate events such as birthdays, lunches, meetings, and board meetings.
• Maintain calendars, conference rooms, visitor wifi passwords, and office materials.
• Manage onboarding/offboarding, badge access, desk prep and business cards.
• Oversee shipping, mail, and related logistics; support HR and Accounting projects.
• Assist with travel arrangements and document management (sales orders, contracts, etc.).
• Support CEO and CFO as needed.

Skills

Customer Service

Organization

Multitasking

Attention to Detail

Self-starter

Project coordination

Education

High School Diploma

Tools

MS Office Suite (Word, Excel, PowerPoint, Visio)

Job description

Embarcadero Technologies is seeking a Part-time Office Manager to act as a trusted extension of the office. You will manage reception, scheduling, travel, and event coordination, while supporting HR and Accounting on daily tasks.

The role requires a self-starter with strong organizational skills, the ability to handle confidential information, and experience coordinating multiple projects in a fast-paced environment.