Office Manager

The Bronx; Palo Alto (CA); Hybrid; USD 39,000 - 47,000; Full time

Benefits offered by this job

$30.00 per hour

Temporary assignment 6 months

Hybrid schedule

Growth opportunity in tech

Job summary

Scion Staffing has been engaged to conduct an Office Manager search for a fast-growing technology client in Palo Alto, CA. The role is temporary for at least 6 months with a strong potential to convert to a full-time position.

The office-based role supports day-to-day operations, guest experiences, vendor management, onboarding/offboarding, and employee events. Hybrid schedule typically Tue–Thu onsite, with flexibility for remote work on other days.

Qualifications

• Experience running an office or in an administrative/operations role.
• Highly organized, detail-oriented, reliable and proactive.
• Warm, hospitable, professional communication to enhance employee and guest experience.
• Comfortable managing vendors, ordering, inventory, shipping, and basic office logistics.
• Tech-savvy and quick to learn internal systems and proprietary software.

Responsibilities

• Manage day-to-day office experience and maintain a welcoming workplace.
• Greet and coordinate guests, clients, investors, and visitors in a professional manner.
• Oversee vendors, recurring orders, inventory, mail, and shipping/receiving of materials.
• Coordinate employee offsites, happy hours, anniversaries, and engagement activities.
• Assist onboarding and offboarding logistics, including devices and swag shipments to remote employees.
• Support swag, logistics, and other admin tasks with proactive attention.

Skills

Office management

Organizational skills

Vendor management

Guest hospitality

Onboarding/offboarding

Tools

Internal systems

Proprietary software

Job description

Scion Staffing has been engaged to conduct a search for an Office Manager for our client, an innovative and fast-growing technology organization. This is a temporary opportunity anticipated to last at least 6 months, with potential to convert to a full-time position. The role is based in Palo Alto, CA, with onsite work preferred and flexibility for a hybrid schedule of approximately 3 days per week onsite, typically Tuesday through Thursday.

POSITION OVERVIEW

The Office Manager will own the day-to-day experience of the Palo Alto office, helping create an organized, welcoming, and engaging environment for employees and guests. This role combines office operations, workplace experience, vendor and supply coordination, employee events, guest hospitality, and onboarding/offboarding support. The ideal candidate is proactive, highly dependable, detail-oriented, and comfortable taking ownership of office needs without waiting for direction. This person will also serve as a welcoming face of the office for employees, clients, investors, and other visitors.

PERKS

• $30.00 per hour
• Temporary assignment anticipated to last at least 6 months , with potential for full-time conversion
• Flexible work schedule with hybrid flexibility
• Opportunity to join a growing technology organization in a newly created position
• Broad exposure to office operations, workplace experience, and employee engagement

RESPONSIBILITIES

• Manage the day-to-day office experience, including common areas, office organization, supplies, snacks, beverages, and other details that contribute to a welcoming workplace.
• Greet and coordinate guests, including clients, investors, and other visitors, ensuring a professional and hospitable experience.
• Manage office vendors, recurring orders, inventory levels, mail collection, and shipping and receiving of hardware and other materials.
• Help coordinate employee offsites, happy hours, work anniversaries, and other activities that support the employee experience.
• Support employee onboarding and offboarding logistics, including ordering devices, shipping materials and swag to remote employees, and collecting equipment.
• Assist with employee swag, office logistics, and other administrative and operational needs while proactively identifying tasks that require attention.

QUALIFICATIONS

• Previous experience running an office or working in a similar administrative, workplace, or operations-focused role.
• Highly organized, detail-oriented, reliable, and accountable, with a proactive rather than reactive approach to work.
• Warm, hospitable, and professional communication style with the ability to create a positive experience for employees and guests.
• Comfortable managing vendors, ordering, inventory, shipping, and basic office logistics.
• Technologically comfortable, quick to learn, and able to become proficient with internal systems and proprietary software.

COMPENSATION AND BENEFITS

This temporary opportunity offers $30.00 per hour and is anticipated to last at least 6 months , with the potential to convert to a full-time position. The organization prefers someone who can work onsite in Palo Alto, CA , with flexibility for a hybrid schedule of approximately three onsite days per week, typically Tuesday through Thursday.

Scion Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.