Part- Time Office Manager

Ans; Raleigh (NC); On-site; USD 30,000 - 39,000; Part time

Job summary

ANS is seeking a part-time Office Manager to oversee daily office operations across multiple U.S. locations. The role focuses on maintaining a productive work environment, coordinating events, managing vendors, and supporting HR and IT collaboration.

The ideal candidate is highly organized, detail-oriented, and capable of handling confidential information with discretion. The position requires strong communication skills, proficiency in Microsoft Office, and experience in office management or

Qualifications

• Multiple responsibilities across office operations and administration.
• Experience coordinating office events and vendor relationships.
• Proficiency with Microsoft Office Suite and SharePoint.
• Strong communication, organization, and time-management skills.
• Ability to work with minimal supervision and maintain confidentiality.

Responsibilities

• Oversee daily operations of the office and manage vendors.
• Coordinate calendars and planning for office events and executives.
• Support HR with onboarding and policy updates; assist other departments as needed.
• Maintain office assets and budget, ensuring timely payments.
• Collaborate with IT to ensure smooth office systems and IT support.

Skills

Office management

Facilities management

Event planning

Vendor management

Organization

Communication

Time management

Microsoft Office

Problem solving

Independent work

HR knowledge

Education

Associate or bachelor’s degree in business administration

Tools

SharePoint

CRM systems

Project management software

Fleet management systems

Job description

At ANS, we’re not just a consulting engineering firm—we’re a team of trailblazers shaping the future of civil, structural, and geotechnical engineering. Recognized as one of theBest Places to WorkandTop 10 Hottest Engineering Firms in the USby Zweig Reports and featured inInc. 5000’s Top 250for our staggering 1,748% growth, we’re proud of what we’ve built and where we’re headed.

We’re allergic to bureaucracy, thrive on innovation, and embrace data-driven decisions. If you love collaboration, creativity, and a fast-paced environment, we might just be your perfect match!

Why You’ll Love Working Here

• A supportive, dynamic, and innovative team culture
• Opportunities for growth and career development
• A chance to make an impact on a rapidly growing organization

About the Role

The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of their office, in offices across multiple U.S. locations. This position manages a wide range of operational and administrative tasks, contributing to a productive and positive work environment for all employees. The ideal candidate will be a highly organized, meticulous, and resourceful individual with excellent communication and interpersonal skills. This is a part-time role.

Office Operations and Administration:

• Oversee and manage the daily operations of the office
• Serve as a point person for the office and manage different vendors
• Partner with HR to update and maintain office policies
• Manage all company assets
• Maintain the office budget by tracking all office expenses and ensuring timely payment
• Manage all office-related projects

Workplace Experience and Event Management:

• Managing office and executives’ calendars
• Planning, coordinating, and executing all office events
• Fostering a positive work environment and facilitating collaboration between team members
• Coordinating all safety and mandatory inspections, ensuring compliance with local health and safety regulations

Team Support and Coordination:

• Aid with onboarding new employees
• Support various departments with administrative and clerical tasks as needed
• Work hand-in-hand with the IT department to troubleshoot and ensure proper functioning of all office systems
• Proven experience as an Office Manager, Facilities Manager, Hotel Manager, or similar role
• High school diploma or equivalent
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
• Experience managing vendor relationships
• Experience with event planning
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively
• Proactive and problem-solving mindset
• Strong attention to detail
• Strong people skills with a professional and friendly demeanor
• Excellent written and verbal communication skills
• Discretion and ability to manage confidential information
• Ability to work independently with minimal supervision
• Associate or bachelor’s degree in business administration or related field
• Knowledge of CRM and Project Management systems is a plus
• Previous experience with fleet management and/or equipment management
• Proven track record of working on projects that involve multiple levels of the organization
• Basic understanding of HR functions