Part-Time Office & Finance Coordinator

SPOKE; Richmond (VA); On-site; USD 35,000 - 40,000; Part time

Benefits offered by this job

Vitality health insurance

Flexible 21-hour schedule

Team socials and events

Job summary

SPOKE in Richmond is seeking an organised Office and Finance Administrator for a part-time, 21-hour-per-week role. You will run the office, support HR and health and safety, and handle a defined set of finance admin tasks, reporting to the Finance Controller.

You’ll coordinate new starters, leavers and payroll data, manage suppliers, and assist with invoicing, expenses and Xero-based reconciliations. The role is based on-site at our Richmond office.

Qualifications

• Experience in office administration or similar support role.
• Strong attention to detail and organised approach.
• Clear communication with suppliers, contractors and colleagues at all levels.

Responsibilities

• Oversee day-to-day running of the Richmond office.
• Admin HR processes including right-to-work checks, inductions, contracts.
• Maintain GDPR-compliant employee records and holiday/absence tracking.
• Coordinate health and safety records, risk assessments and training.
• Support the finance team with invoice processing and bank coding.
• Keep supplier records, contracts and asset registers up to date.
• Organise team socials and office initiatives.
• Provide ad hoc IT support and liaise with IT providers.

Skills

Office administration

HR administration

Health and safety

Finance support

Microsoft Office / Google Workspace

Tools

Xero

Lightyear

Payroll system

Job description

SPOKE in Richmond is seeking an organised Office and Finance Administrator for a part-time, 21-hour-per-week role. You will run the office, support HR and health and safety, and handle a defined set of finance admin tasks, reporting to the Finance Controller.

You’ll coordinate new starters, leavers and payroll data, manage suppliers, and assist with invoicing, expenses and Xero-based reconciliations. The role is based on-site at our Richmond office.