Part-Time Office & Facilities Coordinator

HB Global; Pennsylvania; On-site; USD 23,000 - 30,000; Part time

Job summary

HB Global, LLC in Pennsylvania is seeking an Office Coordinator (Part-Time) to support daily operations and ensure the office runs smoothly. This onsite role requires strong organization, reliability, and a proactive service mindset to assist leadership and staff, manage supplies, and coordinate facilities and events.

You will handle mail, deliveries, conference room bookings, travel arrangements for executives, and confidential information with discretion.

Qualifications

• Previous experience in an administrative, office assistant, receptionist, or office coordination role preferred.
• Strong organizational skills and attention to detail.
• Dependable, responsive, and able to manage responsibilities independently.
• Strong verbal and written communication skills.
• Comfortable interacting with employees, leadership, vendors, and visitors.
• Ability to maintain confidential information and exercise sound judgment and discretion.
• Basic proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple tasks, prioritize competing needs, and follow through on commitments.
• A proactive, helpful, and service-oriented approach.

Responsibilities

• Receive, sort, open, and distribute incoming mail and packages; coordinate outgoing mail and shipments as needed.
• Manage office and kitchen supplies, including monitoring inventory levels, maintaining adequate stock, and coordinating timely replenishment.
• Serve as the primary point of contact for office and kitchen equipment, including printers, copiers, postage machines, office furniture, and kitchen appliances. Coordinate routine maintenance, troubleshooting, repairs, and vendor support as needed.
• Manage office access, including key fob administration, distribution, tracking, and coordination of access changes.
• Reserve and coordinate conference rooms and shared meeting spaces.
• Help maintain an organized, professional, and welcoming office environment.

Skills

Organizational skills

Communication skills

Dependable

Vendor interaction

Discretion & confidentiality

Tools

Microsoft Office

Job description

HB Global, LLC in Pennsylvania is seeking an Office Coordinator (Part-Time) to support daily operations and ensure the office runs smoothly. This onsite role requires strong organization, reliability, and a proactive service mindset to assist leadership and staff, manage supplies, and coordinate facilities and events.

You will handle mail, deliveries, conference room bookings, travel arrangements for executives, and confidential information with discretion.