Office Coordinator

HB Global, LLC; Camp Hill (Cumberland County); On-site; USD 21,000 - 30,000; Part time

Job summary

HB Global, LLC is seeking an organized Office Coordinator (Part-Time) to support daily office operations onsite in Camp Hill, PA. The role includes handling mail, supplies, equipment, and event logistics, while assisting leadership and visitors with professionalism and confidentiality.

Hours are 25 per week, Monday–Friday, 8:00 AM–1:30 PM. The candidate should be proactive, dependable, and capable of managing multiple tasks in a dynamic office environment.

Qualifications

• Experience in administrative or office coordination roles.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication.
• Ability to manage multiple tasks and take initiative.

Responsibilities

• Receive, sort, open, and distribute mail and packages; coordinate outgoing mail and shipments.
• Manage office and kitchen supplies; monitor inventory and coordinate replenishment.
• Serve as primary contact for office equipment; coordinate maintenance and vendor support.
• Coordinate COO’s travel arrangements and expense reports.
• Coordinate food and beverage for meetings and events.
• Assist with scheduling and general administrative support.
• Handle sensitive information with discretion and professionalism.

Skills

Highly organized

Excellent communication

Dependable

Proactive

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Office Coordinator (Part-Time)

This position will report to HB Global, LLC, a subsidiary of HB Global.

Schedule: Monday–Friday, 8:00 AM–1:30 PM

Hours: 25 hours per week

Work Arrangement: Onsite

Position Summary The Office Coordinator is responsible for supporting the daily operations and overall functionality of the office by providing administrative, organizational, and general office coordination support. This role helps ensure the office is welcoming, organized, well-stocked, and operating efficiently while providing administrative assistance to leadership and supporting the needs of employees and visitors. The ideal candidate is highly organized, dependable, service-oriented, and proactive, with the ability to manage multiple responsibilities, anticipate needs, maintain confidentiality, and take pride in creating a positive and professional office environment.

Key Responsibilities

Office Administration & Coordination

• Receive, sort, open, and distribute incoming mail and packages; coordinate outgoing mail and shipments as needed.
• Manage office and kitchen supplies, including monitoring inventory levels, maintaining adequate stock, and coordinating timely replenishment.
• Serve as the primary point of contact for office and kitchen equipment, including printers, copiers, postage machines, office furniture, and kitchen appliances.
• Coordinate routine maintenance, troubleshooting, repairs, and vendor support as needed.
• Manage office access, including key fob administration, distribution, tracking, and coordination of access changes.
• Reserve and coordinate conference rooms and shared meeting spaces.
• Help maintain an organized, professional, and welcoming office environment.
• Decorate and enhance the office for various seasons, holidays, company events, and special occasions.

Facilities & Vendor Coordination

• Coordinate routine office maintenance and facility-related needs.
• Serve as the primary point of contact for maintenance vendors and service providers, including scheduling visits and coordinating access.
• Monitor office needs and proactively communicate issues requiring attention or follow-up.

Executive & Administrative Support

• Coordinate COO’s business travel arrangements, including flights, lodging, transportation, and itineraries.
• Prepare and submit COO’s expense reports and supporting documentation.
• Provide general administrative assistance and support with scheduling and coordination as needed.
• Handle sensitive and confidential information with discretion and professionalism.

Meeting & Event Support

• Coordinate food and beverage orders for meetings, employee gatherings, and other office events.
• Prepare conference rooms and meeting spaces, including arranging refreshments and ensuring rooms are properly set up.
• Assist with post-meeting cleanup and resetting spaces for future use.
• Provide general logistical support for office meetings, celebrations, and activities.

Qualifications & Skills

Previous experience in an administrative, office assistant, receptionist, or office coordination role preferred. Strong organizational skills and attention to detail. Dependable, responsive, and able to manage responsibilities independently. Strong verbal and written communication skills. Comfortable interacting with employees, leadership, vendors, and visitors. Ability to maintain confidential information and exercise sound judgment and discretion. Basic proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Ability to manage multiple tasks, prioritize competing needs, and follow through on commitments. A proactive, helpful, and service-oriented approach.

Personal Attributes

Takes initiative and anticipates what needs to be done. Demonstrates a strong sense of ownership and accountability. Maintains a positive, professional, and approachable demeanor. Values organization, consistency, and attention to detail. Exercises discretion and maintains confidentiality in all aspects of the role. Enjoy helping others and contributing to a positive workplace experience. Take pride in creating an inviting, engaging, and welcoming office environment.

Work Schedule

This is a part-time, onsite, hourly position working Monday through Friday from 8:00 AM to 1:30 PM, with 30 minutes for a lunch break.

Core Value Characteristics

To be successful you must possess these core value characteristics: Trust: Clear Communication. Be committed. Accountable. Open. Honest. Team: No "I". Do what's best. Assume the best. Be a leader. Celebrate wins. Grit: Goal-focused. Be positive. Persevere. Show passion. Take ownership. Growth: Lifelong learner. Forward-thinker. Self-aware. Curious. Open-minded.

Company History

HB Global traces its roots back to the inception of HB McClure in 1914, our original company established by visionaries Herbert Bassett McClure and Curt Fisher. Over the years, HB Global has proudly carried forward the legacy of its founders. Drawing from a remarkable and storied history, HB's transformation into an employee-owned enterprise and its strategic acquisitions pay homage to the enduring spirit of hard work and ingenuity of its founders.