Office Administrator

Horizontal Talent; Boston (MA); On-site; USD 32,000 - 73,000; Part time

Job summary

Horizontal Talent is seeking an Office Administrator to support our Boston office in a part-time, on-site role. You will help create a welcoming environment and ensure daily operations run smoothly.

Responsibilities include coordinating facilities, IT tickets, vendor relationships, onboarding support, event planning, and keeping documentation up to date. Strong communication and Google Workspace skills are essential.

Qualifications

• 2+ years of experience in office administration or workplace operations.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Experience working with vendors, facilities, or IT support.
• Customer-focused, professional, and responsive in a fast-paced environment.

Responsibilities

• Oversee day-to-day office operations to keep the workplace clean, safe, and efficient.
• Coordinate with facilities, IT, and vendors; submit, track, and follow up on tickets.
• Manage mail, deliveries, and inventory; assist with space planning and budgeting as needed.
• Support onboarding, site events, employee engagement, and on-site programs.
• Provide logistics and tech support for meetings and broadcasts when needed.

Skills

Office administration

Vendor management

Google Workspace

Communication

Organization

Employee service

Job description

Join a dynamic workplace team as an Office Administrator supporting a Boston-based office in a part-time, on-site role. This position is ideal for someone who enjoys creating a welcoming environment, keeping operations running smoothly, and contributing to a positive employee experience every day.

Responsibilities

• Oversee day-to-day office operations to help maintain a clean, safe, organized, and efficient workplace.
• Conduct regular office walkthroughs and address operational needs proactively.
• Monitor office, kitchen, and facilities supplies, including ordering, restocking, and inventory tracking.
• Serve as the main point of contact for facilities and IT issues by submitting, tracking, and following up on tickets.
• Coordinate with building management and external vendors for maintenance, repairs, cleaning, and related services.
• Receive, sort, and distribute mail and deliveries appropriately.
• Partner with internal teams to support office operations, workplace needs, and on-site programs.
• Plan and help execute site events, employee engagement activities, and seasonal celebrations.
• Support daily food and beverage programs, including snacks, meals, and refreshments.
• Help maintain internal office documentation and site-specific information pages.
• Track office spending and support administrative requests as needed.
• Assist with local onboarding and orientation for new hires.
• Support space planning efforts and help prepare for future team growth.
• Provide logistics and technology support for meetings and broadcasts when needed.

Skills

• 2 to 5+ years of experience in office administration, workplace operations, or a similar support role.
• Strong organizational skills and the ability to manage multiple priorities independently.
• Excellent communication skills, both written and verbal.
• Experience working with vendors, building operations, or facilities support.
• Proven ability to provide responsive, professional, employee-facing service.
• Comfort working in a fast-paced environment with changing needs.
• Proficiency with Google Workspace.
• A proactive, solution-oriented mindset with strong attention to detail.

Preferred Skills

• Experience supporting events, workplace culture initiatives, or employee engagement programs.
• Background in a high-growth technology environment.
• Familiarity with onboarding coordination and workplace documentation management.
• Experience supporting office budgeting or expense tracking.
• Ability to build strong working relationships across teams and with external partners.

Horizontal Talent is committed to fostering an inclusive, equitable, and welcoming hiring process. We value diverse perspectives and encourage candidates from all backgrounds to apply, as we believe inclusive teams help create stronger workplaces and better outcomes for everyone.

By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.

Applications will be accepted for 4 weeks.

For those that join the team, we offer competitive compensation and benefits including medical, dental, vision, and retirement.

Check out all we have to offer and how you can become part of the Horizontal Talent Team.

The pay range for this role is $23 - $53 per hour based on qualifications and experience.