Part Time Office Assistant

HLB Lighting Design; Boston (MA); On-site; USD 36,754 - 38,930; Part time

Job summary

HLB Lighting Design is seeking a friendly, organized Part Time Office Assistant for our Boston studio. This on-site role requires attendance three days per week (Tue, Wed, Thu) and focuses on maintaining a welcoming and efficient workplace for staff, clients, and visitors.

The ideal candidate is service-oriented, enjoys collaboration, and can support daily operations, mail handling, office supplies, and event logistics.

Qualifications

• High School Diploma required.
• Associate's Degree or relevant post-secondary education preferred.
• 1–3 years of experience in office administration/coordination, hospitality, or customer service preferred.

Responsibilities

• Greet and assist employees, clients, and visitors to create a welcoming office environment.
• Support day-to-day operations of the Boston studio to maintain an organized, efficient workspace.
• Receive, sort, and distribute mail and packages; coordinate outgoing shipments.
• Order and stock office supplies and workplace resources to keep operations smooth.
• Coordinate office lunches, vendor presentations, and team-building activities.
• Assist local marketing efforts, including event RSVPs, gift preparation, shipping, and related tasks.
• Coordinate studio headshots and other marketing logistics as needed.
• Collaborate with IT and vendors to monitor and maintain office equipment.
• Assist with onboarding by setting up workstations for new hires.
• Track shared studio equipment and lighting samples."
• Maintain the mock-up room and lighting materials; manage related inventory.
• Coordinate maintenance requests with building management and service providers.
• Maintain a clean, welcoming, and professional office environment.
• Assist with other office-related projects as needed.

Skills

Organizational skills

Time management

Verbal and written communication

Customer service

Attention to detail

Microsoft Office

Vendor coordination

Teamwork

Education

High School Diploma

Associates Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Part Time Office Assistant Description Location: Boston, Massachusetts

HLB Lighting Design is seeking a friendly, organized, and proactive Part Time Office Assistant to support our Boston studio.

This part-time position will play an essential role in creating a welcoming and well-functioning workplace for employees, clients, and visitors. The ideal candidate is service-oriented, enjoys working with people, and takes pride in maintaining an organized and engaging office environment.

This is an on-site role based in our Boston office and requires attendance three days per week: Tuesday, Wednesday, and Thursday.

Responsibilities

• Serve as a welcoming ambassador for HLB Lighting Design and help create a positive office experience for employees, clients, and visitors.
• Support the day-to-day operations of the Boston studio, helping maintain an organized, efficient, and engaging workplace.
• Receive, sort, and distribute incoming mail and packages and coordinate outgoing shipments.
• Order, stock, and maintain office supplies, snacks, and workplace resources.
• Coordinate office lunches, vendor presentations, team-building activities, and office celebrations.
• Support local marketing initiatives, including event RSVPs, holiday gift preparation, shipping, and other studio-related activities.
• Coordinate studio headshot photography and other marketing-related logistics as needed.
• Coordinate with IT and external vendors to monitor and maintain office equipment.
• Assist with onboarding activities by preparing workstations and coordinating new hire office setup.
• Track and manage shared studio equipment, including iPads, light meters, and other office assets.
• Support the organization of the mock-up room and the tracking of lighting samples and materials.
• Coordinate office maintenance requests and communications with building management and service providers.
• Help maintain a clean, welcoming, and professional office environment.
• Assist with other office-related projects as needed.

Requirements

Education & Experience High School Diploma required. Associate's Degree or relevant Post-secondary Education Preferred. 1-3 Years Of Experience In Office administration, office coordination, hospitality, customer service, or a Related Role Preferred.

Skills & Competencies

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Professional and customer-focused demeanor.
• Ability to prioritize tasks and manage multiple responsibilities.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong attention to detail and problem-solving abilities.
• Self-motivated with the ability to work independently and collaboratively.
• Comfortable working with vendors, visitors, and internal teams.
• Positive attitude and willingness to support a variety of office needs.

Schedule Part-Time, On-Site Tuesday, Wednesday, and Thursday Hours to be determined based on business needs.

Compensation $26.68 to $28.26. The final agreed upon compensation is based on cost of living, individual education, qualifications, and experience.

Benefit Clause: No benefits offered for this position.