Part-Time Office Experience Coordinator

Summit & Sage (formerly Canale Financial Group); Oak Brook (IL); On-site; USD 21,000 - 28,000; Part time

Job summary

Summit & Sage (formerly Canale Financial Group) seeks an Office Assistant to support the Office Manager and deliver an exceptional workplace experience for employees and guests in the Oak Brook district. You will assist with facilities and office operations, technology setup and troubleshooting, onboarding and offboarding, supplies, and internal communications, while maintaining confidentiality and a professional, welcoming environment.

Hours are Monday–Friday, 8 a.m.

Qualifications

• Fast-paced professional environment experience.
• Discretion with confidential information.
• Strong interpersonal skills for positive working relationships.
• Ability to learn and troubleshoot office technology (laptops, printers, webcams, etc.).
• Excellent organizational, written and verbal communication; manage multiple priorities.
• Proactive, solution-oriented approach to issues and resolutions.

Responsibilities

• Assist with facilities maintenance and office maintenance requests.
• Order kitchen and office supplies (snacks, coffee, general supplies).
• Support onboarding and offboarding, including office access and tech ordering/setup.
• Assist Office Manager with technology setup, inventory tracking, and related records.
• Assist with office expense tracking and annual compliance reviews; maintain records.
• Create and distribute internal office communications and announcements.

Skills

Fast-paced environment

Discretion/confidentiality

Interpersonal skills

Office tech setup/troubleshooting

Organizational skills

Communication skills

Proactive problem-solving

Job description

Summit & Sage (formerly Canale Financial Group) seeks an Office Assistant to support the Office Manager and deliver an exceptional workplace experience for employees and guests in the Oak Brook district. You will assist with facilities and office operations, technology setup and troubleshooting, onboarding and offboarding, supplies, and internal communications, while maintaining confidentiality and a professional, welcoming environment.

Hours are Monday–Friday, 8 a.m.