Part-Time Realty Office & Tenant Services Coordinator

360care; Louisville (KY); On-site; USD 17,000 - 22,000; Part time

Job summary

Summit Executive Suites is seeking a Part-Time Realty Office Assistant to provide administrative and customer-relations support for daily operations. You will answer phones, screen calls, relay messages, and greet tenants and vendors professionally.

Maintain calendars for conference facilities and ensure timely responses to tenant requests. The role requires 2 years of related experience, strong communication, confidentiality, and the ability to lift up to 20 pounds.

Qualifications

• Two years related experience or equivalent.
• Proficient using Microsoft Office programs.
• Strong written and verbal communication.
• Ability to maintain confidentiality.
• Willingness to work with diverse people.

Responsibilities

• Answer telephones, screen and direct calls.
• Take and relay messages promptly.
• Welcome clients, vendors and guests professionally.
• Track services for Tenant Billing (conference room usage, postage, photocopies).
• Maintain calendar for Conference Room, Board Room and Day Office usage.
• Provide meeting room setup as required by Tenants.
• Maintain confidentiality and comply with company policies.

Skills

Two years experience

Written and verbal communication

Interpersonal skills

Customer service mindset

Time management

Good judgment

Punctual and reliable

Vendor coordination

Lifting up to 20 lbs

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Summit Executive Suites is seeking a Part-Time Realty Office Assistant to provide administrative and customer-relations support for daily operations. You will answer phones, screen calls, relay messages, and greet tenants and vendors professionally.

Maintain calendars for conference facilities and ensure timely responses to tenant requests. The role requires 2 years of related experience, strong communication, confidentiality, and the ability to lift up to 20 pounds.