Part-Time Office Coordinator — PTO & Growth Path

Buildwithvalor; Saint Louis Park (MN); On-site; USD 21,000 - 30,000; Part time

Job summary

Enclave, a unified real estate investment firm focused on multifamily, industrial, and commercial developments across the Midwest and Mountain West, is seeking a Part Time Office Coordinator. This role supports front desk operations, manages inventory, and helps maintain a clean, welcoming office environment to ensure daily operations run smoothly.

If you are organized, detail-oriented, and enjoy supporting a busy team, this position offers hands-on responsibility, collaboration with HR and

Qualifications

• High school diploma or equivalent required.
• Previous experience in an office administrative role is preferred, but not required.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional and friendly manner.
• Ensure the lobby and reception area are clean, welcoming, and organized at all times.
• Answer phone calls, direct them to the appropriate team members, and handle inquiries with efficiency and courtesy.
• Manage office supplies inventory, ensuring that necessary items such as paper, pens, cleaning materials, and coffee supplies are well-stocked.
• Order supplies and coordinate deliveries, ensuring timely replenishment of essential office items.
• Track usage of office supplies and work within budget constraints to maintain an efficient, well-stocked office environment.
• Oversee conference room reservations, ensuring all meeting requests are handled in a timely and efficient manner.
• Keep track of conference room calendars and assist employees with booking rooms for meetings.
• Prepare meeting spaces by ensuring the room is clean, organized, and set up with the necessary equipment (e.g., projector, markers, etc.).
• Maintain cleanliness and organization of shared office areas, including lobbies, conference rooms, break rooms, and hallways.
• Ensure coffee machines, break areas, and common spaces are regularly cleaned and stocked with necessary supplies.
• Coordinate with janitorial staff for any major cleaning or maintenance requests.
• Sort, pick up, and distribute incoming mail, packages, and deliveries.
• Ensure outgoing mail is properly prepared, addressed, and delivered to the correct courier in a timely manner.
• Track and manage office packages, ensuring that they are received and delivered to the appropriate team members.
• Keep the breakroom clean and organized, ensuring that appliances like the microwave, refrigerator, and coffee machine are well-maintained.
• Replenish snacks, beverages, and other items to ensure a comfortable and inviting break space for staff.
• Assist with reviewing monthly employee benefit invoices to ensure accurate coding and allocation to appropriate accounting cost centers before submission in accordance with established accounting procedures.
• Support benefit audit activities by assisting with data gathering, document preparation, and verification of benefit-related information to ensure accuracy and completeness.
• Assist Human Resources with maintaining compliance-related materials, including posting and updating required federal, state, and workplace labor law posters in designated locations.
• Provide administrative support for employee events, meetings, and engagement initiatives, including coordination of logistics, scheduling, communication support, and vendor interaction as directed.
• Perform other duties as assigned in support of office operations, Human Resources, and organizational needs.
• All employees are responsible for the general upkeep of work and shared spaced
• Punctual and regular attendance is required of all employees.
• Organized and able to effectively manage multiple tasks in a fast-paced office environment
• Friendly, approachable, and professional when interacting with visitors, employees, and external partners
• Strong communicators with excellent verbal and written communication skills
• Comfortable handling a variety of responsibilities while ensuring tasks are completed accurately and efficiently
• Proficient in Microsoft Office Suite and calendar management systems
• Experienced in office administration, customer service, office management, or inventory tracking
• Motivated team players with a positive attitude and strong attention to detail

Skills

Microsoft Office

Education

High school diploma or equivalent

Job description

Enclave, a unified real estate investment firm focused on multifamily, industrial, and commercial developments across the Midwest and Mountain West, is seeking a Part Time Office Coordinator. This role supports front desk operations, manages inventory, and helps maintain a clean, welcoming office environment to ensure daily operations run smoothly.

If you are organized, detail-oriented, and enjoy supporting a busy team, this position offers hands-on responsibility, collaboration with HR and