Part-Time Office & Workplace Coordinator (Hybrid)

PTC; Shoreview (MN); Hybrid; USD 36,000 - 54,000; Part time

Job summary

PTC is seeking a Part-time Office Manager to oversee Shoreview workplace operations, events, and facilities coordination. The role is 30 hours per week with onsite presence Tue–Thu and flexibility for events, vendor coordination, and onboarding activities.

Ideal candidates have 5+ years of relevant experience, strong organizational and communication skills, and proficiency in MS Office. This position reports to the Director of Real Estate and Workplace and offers a flexible, dynamic part-time

Qualifications

• 5+ years of Office Manager, Workplace Coordinator, Facilities Coordinator, Administrative Operations, or related experience.
• Experience supporting day-to-day office operations in a professional environment.
• Experience coordinating vendors, facilities issues, supplies, and workplace services.
• Experience planning meetings, events, or employee engagement activities.
• Strong organizational, communication, and time management skills.
• Ability to work independently with limited onsite supervision.
• Comfortable interacting with senior leaders, employees, visitors, and external partners.
• Proficiency with Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong problem-solving skills and attention to detail.

Responsibilities

• Serve as primary contact for workplace operations and facilities in Shoreview.
• Coordinate office maintenance, repairs, and general upkeep.
• Manage office supplies, inventory, and resources.
• Support workspace setup, seating changes, moves, and workstation readiness.
• Prepare workstations, equipment, and resources for new hires.
• Coordinate mail, shipping, and deliveries.
• Collaborate with building management to address facility concerns.
• Administer visitor access, badges, and parking requests.
• Greet visitors and create a professional office environment.
• Manage visitor registration and site access processes.
• Answer and direct general office inquiries.
• Ensure conference rooms and common areas remain ready for use.
• Support internal communications and employee engagement initiatives.
• Plan and coordinate office events, celebrations, and programs.
• Manage meeting logistics, room reservations, catering, and setup.
• Coordinate vendors and service providers for events.
• Assist with annual employee programs including family and community activities.
• Maintain confidentiality and handle sensitive information.
• Identify opportunities to improve workplace processes and experience.
• Support special projects and initiatives.

Skills

Office management

Facilities coordination

Vendor coordination

Event planning

Organizational skills

Communication

Independent work

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Job description

PTC is seeking a Part-time Office Manager to oversee Shoreview workplace operations, events, and facilities coordination. The role is 30 hours per week with onsite presence Tue–Thu and flexibility for events, vendor coordination, and onboarding activities.

Ideal candidates have 5+ years of relevant experience, strong organizational and communication skills, and proficiency in MS Office. This position reports to the Director of Real Estate and Workplace and offers a flexible, dynamic part-time