Part-Time Office Coordinator - On-Site 9am-2pm | Peabody

Moore; Needham Corner (MA); On-site; USD 34,000 - 37,000; Part time

Benefits offered by this job

Comprehensive healthcare

Paid holidays

Generous paid time off

Job summary

Moore is a data-driven CXM company achieving accelerated growth for clients through integrated supporter experiences across all platforms, channels and devices. This part-time Office Administrator role is on-site at our Peabody, MA office, with hours 9am–2pm, Monday to Friday.

The candidate will greet visitors, manage communications, arrange travel, oversee office supplies, and support meetings and events. A bachelor’s degree is preferred and 2–3 years of administrative experience is required.

Qualifications

• Bachelor's degree preferred.
• 2–3 years of administrative experience.
• Strong team player who can manage shifting priorities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Able to perform in a fast-paced, high-pressure environment.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and meet deadlines.

Responsibilities

• Greet and assist clients, vendors, job applicants, and other visitors; maintain a welcoming front-office environment.
• Manage communications and distribution lists.
• Make travel arrangements for employees in line with policies.
• Monitor and maintain office supply inventory; coordinate with vendors.
• Oversight of printer, training room, and storage room setup.
• Plan and coordinate internal and external office events.
• Prepare for and manage internal and client meetings, including scheduling and catering.
• Answer and direct incoming communications to appropriate staff.
• Sort and distribute incoming mail and packages.
• Perform other administrative duties to ensure smooth operation.

Skills

Verbal communication

Written communication

Time management

Attention to detail

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Moore is a data-driven CXM company achieving accelerated growth for clients through integrated supporter experiences across all platforms, channels and devices. This part-time Office Administrator role is on-site at our Peabody, MA office, with hours 9am–2pm, Monday to Friday.

The candidate will greet visitors, manage communications, arrange travel, oversee office supplies, and support meetings and events. A bachelor’s degree is preferred and 2–3 years of administrative experience is required.