Office Administrator

Moore; Needham Corner (MA); On-site; USD 34,000 - 37,000; Part time

Benefits offered by this job

Comprehensive healthcare

Paid holidays

Generous paid time off

Job summary

Moore is a data-driven CXM company achieving accelerated growth for clients through integrated supporter experiences across all platforms, channels and devices. This part-time Office Administrator role is on-site at our Peabody, MA office, with hours 9am–2pm, Monday to Friday.

The candidate will greet visitors, manage communications, arrange travel, oversee office supplies, and support meetings and events. A bachelor’s degree is preferred and 2–3 years of administrative experience is required.

Qualifications

• Bachelor's degree preferred.
• 2–3 years of administrative experience.
• Strong team player who can manage shifting priorities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Able to perform in a fast-paced, high-pressure environment.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and meet deadlines.

Responsibilities

• Greet and assist clients, vendors, job applicants, and other visitors; maintain a welcoming front-office environment.
• Manage communications and distribution lists.
• Make travel arrangements for employees in line with policies.
• Monitor and maintain office supply inventory; coordinate with vendors.
• Oversight of printer, training room, and storage room setup.
• Plan and coordinate internal and external office events.
• Prepare for and manage internal and client meetings, including scheduling and catering.
• Answer and direct incoming communications to appropriate staff.
• Sort and distribute incoming mail and packages.
• Perform other administrative duties to ensure smooth operation.

Skills

Verbal communication

Written communication

Time management

Attention to detail

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

• Location 9 Centennial Dr,Peabody, MA, 01960,United States
• Base Pay $25.00 - $27.00 / Hour
• Job Category Office Management, Administration
• Employee Type Part-Time Regular

Description

The Office Administrator is responsible for coordinating daily office activities and operations while providing high-level clerical and administrative support to management and staff. This role ensures smooth and efficient office functions and supports a productive work environment.

This is a part-time, hourly, on-site position based out of our office in Peabody, Massachusetts. The work schedule will be Monday - Friday 9am - 2pm.

Moore is a data-driven constituent experience management (CXM) company achieving accelerated growth for clients through integrated supporter experiences across all platforms, channels and devices. We are an innovation-led company that is the largest marketing, data and fundraising company in North America serving the purpose-driven industry with clients across education, association, political and commercial sectors.

• Greet and assist clients, vendors, job applicants, and other visitors. Maintain a welcoming front-office environment, including seasonal décor and corporate employee engagement signage and activities.
• Manage communications, corporate initiatives and distribution lists.
• Make travel arrangements for employees, including booking flights, accommodations, and transportation, while ensuring compliance with corporate and/or client travel policies.
• Monitor and maintain office supply inventory; place orders and coordinate with vendors as needed to support office operations.
• Oversight of physical environment to include printer management, set-up of the training room and the storage room.
• Plan and coordinate internal and external office events, ensuring alignment with company policies and event objectives.
• Prepare for and manage internal and client meetings, including calendars and scheduling, attendee communications, securing sites and/or catering and some presentation creation.
• Answer and direct incoming communications to the appropriate employees or departments in a timely and professional manner.
• Open, sort, and distribute incoming mail and packages to ensure efficient office communication and workflow.
• Perform other administrative and support duties as assigned to ensure the smooth operation of daily office functions.

Your Profile:

• Bachelor's degree preferred.
• At least 2-3 years of administrative experience required.
• Highly motivated team player with the ability to manage shifting priorities and adapt to changing demands.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) or related software.
• Strong verbal and written communication skills.
• The ability to perform effectively in a fast-paced and occasionally high-pressure environment.
• Exceptional organizational skills and keen attention to detail.
• Demonstrated ability to prioritize tasks, manage time efficiently, and meet deadlines.

How We’ll Support You:

• Jointhe largest marketing and fundraising company in North America serving the nonprofit industry where we prioritize innovation and professional growth.
• Collaborate with industry subject matter experts with over 5,000 employees across the enterprise.
• To help you stay energized, engaged and inspired, we offer a wide range of benefits including comprehensive healthcare, paid holidays and generous paid time off so you can have the time and space to recharge and pursue your other passions and be with the people you care about.
• Moore is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.