Part-Time Office Coordinator — Flexible & Impactful

CCMC; Draper (KY); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Employee Assistance Program (EAP)

Calm Health

401(k) with Company Match

Flexible part-time schedule

Competitive pay

Paid sick leave (eligible)

Job summary

CCMC, a community management company, seeks an Office Coordinator to support Community Managers and leaders with administrative tasks in a master-planned community setting. You will handle onboarding/offboarding, records, calendars, vendor files, and coordination across residents, Board members, vendors, and staff.

Responsibilities include maintaining databases, coordinating meetings and projects, tracking supplies, and assisting with special events.

Qualifications

• Minimum of two years of experience in an office coordinator, administrative assistant, office manager, or similar administrative role.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Excellent verbal and written communication skills and ability to maintain confidentiality.

Responsibilities

• Provide administrative support to Community Managers and other organizational leaders while overseeing administrative reporting processes.
• Manage resident onboarding and offboarding, including maintaining accurate resident records, contact information, and community databases.
• Create, maintain, and organize vendor and contractor files, contracts, and compliance documentation.
• Coordinate and maintain the community's operational calendar, including meetings, inspections, projects, and key deadlines.
• Order, track, and maintain inventory of office supplies and operational materials.
• Assist with communication and coordination between residents, Board members, vendors, contractors, and staff.
• Support special projects, meetings, and community events as needed.

Skills

Customer service

Organization

Communication

Relationship building

Attention to detail

Physical stamina

MS Office proficiency

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

CCMC, a community management company, seeks an Office Coordinator to support Community Managers and leaders with administrative tasks in a master-planned community setting. You will handle onboarding/offboarding, records, calendars, vendor files, and coordination across residents, Board members, vendors, and staff.

Responsibilities include maintaining databases, coordinating meetings and projects, tracking supplies, and assisting with special events.