Administrative Coordinator

CCMC; Casa Grande (AZ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off

401k contributions

Training assistance

Job summary

A community management company in Casa Grande, AZ is seeking an Administrative Coordinator to provide support in administrative and accounting tasks. The ideal candidate will demonstrate strong organizational, communication, and customer service skills. Responsibilities include managing accounts payable, assisting with clerical needs, and maintaining a positive resident-centric environment. This role offers a comprehensive benefits package and requires flexibility in scheduling for community events.

Qualifications

• Professional, adaptable, and capable of maintaining confidentiality.
• Self-motivated and dependable with strong organizational skills.
• Excellent oral and written communication abilities.

Responsibilities

• Assist with administrative, accounting, and clerical needs.
• Manage accounts payable processes and handle incoming deliveries.
• Inventory and order office supplies as needed.

Skills

Time management

Organizational skills

Problem-solving skills

MS Office proficiency

Customer service

Communication skills

Job description

Overview

Administrative Coordinator role at CCMC. CCMC is a community management company specializing in master-planned communities. Our vision centers on a resident-centric focus guided by Integrity, Respect, Service and Community.

At CCMC, the Administrative Coordinator plays a crucial role in executing our purpose: We build community by bringing people together in the neighborhoods where they live and in the offices where we work. We create experiences that connect people by maintaining a high degree of customer service in all resident inquiries and interactions.

Responsibilities

• Assist with Administrative, Accounting, and other clerical needs using a variety of office equipment, software, and tools
• Open, log in and appropriately disseminate all incoming mail and deliveries
• Accept Association payments, process checks for immediate posting, and assist Homeowners with payment options/methods and waivers of late fees or fines
• Manage accounts payable processes, including coding of invoices, maintenance of all expense backup documentation, and ensuring association checks are handled and distributed with care
• Inventory, maintain and order office and janitorial supplies
• Participate in community events and meetings as needed

What we’re looking for / Qualifications

• Professional and adaptable, demonstrate good time management and organizational skills and have demonstrated an ability to maintain the confidentiality of business matters
• Self-motivated, dependable, organized, and efficient with excellent problem-solving skills
• Computer skills that include a strong working knowledge of MS Office programs such as Outlook, Word and Excel
• Able to communicate effectively orally and in writing, and have high attention to detail
• Have excellent telephone manner, with a commitment to the highest customer service possible
• Candidates must be able to sit or stand for extended periods and attend community events as required
• Must have a valid driver’s license in the state of employment and reliable means of transportation as a personal vehicle may be required to perform certain responsibilities
• Must be available to work a flexible schedule to meet the needs of the site as determined by the Community Manager, including possible evenings and weekends
• Must pass pre-employment drug screen and background check

Physical and driving requirements

• Lifting and carrying up to 25 pounds occasionally
• Extended sitting or standing during meetings or events
• Manual dexterity for technology use
• Driving ability; MVR may be reviewed at hire and periodically thereafter

Inclusion and accommodations

We are committed to creating an inclusive and accessible work environment. If you require reasonable accommodations during the application process or in performing the job duties, please email [e-mail] so we can review next steps together.

What we offer

• Comprehensive benefits package including medical, dental, and vision
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid time off for vacation, holidays, medical, and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs, including Employee Assistance Program and Calm Health
• Optional benefits including short- and long-term disability, life insurance, and pet insurance
• A caring team dedicated to your success

We are an equal opportunity employer. Referrals increase your chances of interviewing at CCMC.

Location: Casa Grande, AZ