Office Coordinator

CCMC; Draper (KY); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Employee Assistance Program (EAP)

Calm Health

401(k) with Company Match

Flexible part-time schedule

Competitive pay

Paid sick leave (eligible)

Job summary

CCMC, a community management company, seeks an Office Coordinator to support Community Managers and leaders with administrative tasks in a master-planned community setting. You will handle onboarding/offboarding, records, calendars, vendor files, and coordination across residents, Board members, vendors, and staff.

Responsibilities include maintaining databases, coordinating meetings and projects, tracking supplies, and assisting with special events.

Qualifications

• Minimum of two years of experience in an office coordinator, administrative assistant, office manager, or similar administrative role.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Excellent verbal and written communication skills and ability to maintain confidentiality.

Responsibilities

• Provide administrative support to Community Managers and other organizational leaders while overseeing administrative reporting processes.
• Manage resident onboarding and offboarding, including maintaining accurate resident records, contact information, and community databases.
• Create, maintain, and organize vendor and contractor files, contracts, and compliance documentation.
• Coordinate and maintain the community's operational calendar, including meetings, inspections, projects, and key deadlines.
• Order, track, and maintain inventory of office supplies and operational materials.
• Assist with communication and coordination between residents, Board members, vendors, contractors, and staff.
• Support special projects, meetings, and community events as needed.

Skills

Customer service

Organization

Communication

Relationship building

Attention to detail

Physical stamina

MS Office proficiency

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Are you an organizational powerhouse? Are you looking for a company where you can learn and grow?

We’re CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service and Community.

About the community:

This master-planned community encompasses canyon, trails, gambel oak, and homes. It is the location that makes it one of the most coveted places to live. Not only does the location afford its residents incredible 360-degree panoramic views and the best sunsets in the state, but it also gives residents the luxury of living a relaxed mountain-top lifestyle while being only minutes from both nearby metropolitan areas.

Our Office Coordinator is the glue that holds it all together! They serve our community with administrative duties and provide above and beyond service that promotes CCMC’s core values.

Key Responsibilities

• Provide administrative support to Community Managers and other organizational leaders while overseeing administrative reporting processes.
• Manage resident onboarding and offboarding, including maintaining accurate resident records, contact information, and community databases. Create, maintain, and organize vendor and contractor files, contracts, and compliance documentation.
• Coordinate and maintain the community's operational calendar, including meetings, inspections, projects, and key deadlines.
• Order, track, and maintain inventory of oUice supplies and operational materials to ensure efficient day-to-day operations.
• Assist with communication and coordination between residents, Board members, vendors, contractors, and staff.
• Support special projects, meetings, and community events as needed.

Qualifications and Skills

• Exceptional interpersonal and customer service skills with a genuine enjoyment of working with people.
• Strong organizational and time management abilities, with the capacity to prioritize multiple tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to establish and maintain positive working relationships with Board members, homeowners, volunteers, vendors, contractors, and team members.
• General understanding of governing documents, architectural/design guidelines, and meeting procedures, or the ability to learn them quickly.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Minimum of two years of experience in an office coordinator, administrative assistant, office manager, or similar administrative role.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to sit or stand for extended periods and occasionally lift and move items weighing up to 40 pounds.

What we offer:

• Support Programs – Employee Assistance Program (EAP) and Calm Health.
• As a part-time employee, you may be eligible to accrue paid sick leave in accordance with applicable state and local laws.
• 401(k) with Company Match – Automatic enrollment with a 30% match on the first 10% of contributions.
• Competitive pay, depending on experience
• Part-time, flexible schedule
• Most importantly, a caring team who is dedicated to your success!