Part-Time Office Associate I - STEM Admin & Scheduling

UAB group; University (FL); On-site; USD 21,000 - 31,000; Part time

Job summary

University of Alabama at Birmingham (UAB) is seeking a Part-Time Office Associate I for STEM to perform standard clerical and administrative duties. Under supervision, you will read, prioritize, route mail, arrange travel, schedule appointments, and assist with special projects. May supervise staff and handle confidential information.

The role supports budget monitoring, document production, and office logistics. Onsite work schedule is day/1st shift with flexible final arrangements.

Qualifications

• High School diploma or GED required.
• Three (3) years of related experience required.

Responsibilities

• Composes, types, edits and distributes correspondence, memos, forms, minutes, reports and similar documents according to general instructions.
• Handles confidential information such as employee personnel records and other literature or correspondence.
• Coordinates supervisor’s schedule; arranges meetings and conferences, notifies attendees of any changes, arranges for refreshments and/or special equipment needed.
• Initiates, prepares and processes administrative documents.
• Interviews, screens and recommends applicants for hire into clerical positions of the department. Coordinates and supervises personnel; organizes and manages general office tasks.
• Monitors department budget and/or ledger accounts. Posts expenses, verifies requisitions and purchase orders for accurate payment and processing. Investigates discrepancies and advises appropriate person of budget related problems.
• Designs and produces a wide range of documents to be published according to general directions of supervisor.
• Inventories, orders, stocks and distributes supplies and equipment for the department and staff.
• Performs other duties as assigned.

Job description

University of Alabama at Birmingham (UAB) is seeking a Part-Time Office Associate I for STEM to perform standard clerical and administrative duties. Under supervision, you will read, prioritize, route mail, arrange travel, schedule appointments, and assist with special projects. May supervise staff and handle confidential information.

The role supports budget monitoring, document production, and office logistics. Onsite work schedule is day/1st shift with flexible final arrangements.