OFFICE ASSOCIATE I - (PART-TIME) ~ 20 HRS/WK

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 21,000 - 31,000; Part time

Job summary

The University of Alabama at Birmingham (UAB) is seeking a part-time Office Associate I for STEM to provide clerical and administrative support under general supervision. The role includes mail handling, scheduling, travel arrangements, ordering supplies, and drafting correspondence.

The position requires a high school diploma or GED and at least three years of related experience. It is an onsite daytime role within the STEM-H organization, with opportunities to assist on special projects and

Qualifications

• High school diploma or GED required.
• Three years of related experience preferred.
• Excellent clerical and organizational skills.

Responsibilities

• Composes, types, edits and distributes correspondence, memos, forms, minutes, reports and similar documents according to general instructions.
• Handles confidential information such as employee personnel records and other literature or correspondence.
• Coordinates supervisor's schedule; arranges meetings and conferences, notifies attendees of any changes, arranges for refreshments and/or special equipment needed.
• Initiates, prepares and processes administrative documents.
• Interviews, screens and recommends applicants for hire into clerical positions of the department. Coordinates and supervises personnel; organizes and manages general office tasks.
• Monitors department budget and/or ledger accounts. Posts expenses, verifies requisitions and purchase orders for accurate payment and processing. Investigates discrepancies and advises appropriate person of budget related problems.
• Designs and produces a wide range of documents to be published according to general directions of supervisor.
• Inventories, orders, stocks and distributes supplies and equipment for the department and staff.
• Performs other duties as assigned.

Education

High School diploma or GED

Job description

The University of Alabama at Birmingham (UAB) seeks a Part-Time OFFICE ASSOCIATE I for STEM to work under general supervision, performs standard clerical and administrative duties. Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience. Reads, prioritizes and routes incoming mail. Makes travel arrangements and reservations. Schedules appointments. Orders supplies, maintains databases and reports. Assists with special projects. Drafts and types correspondence. May supervise other support personnel. May handle confidential information, dictation and transcription. May verify insurance and process medical record requests.

RESPONSIBILITIES

• Composes, types, edits and distributes correspondence, memos, forms, minutes, reports and similar documents according to general instructions.
• Handles confidential information such as employee personnel records and other literature or correspondence.
• Coordinates supervisor's schedule; arranges meetings and conferences, notifies attendees of any changes, arranges for refreshments and/or special equipment needed.
• Initiates, prepares and processes administrative documents.
• Interviews, screens and recommends applicants for hire into clerical positions of the department. Coordinates and supervises personnel; organizes and manages general office tasks.
• Monitors department budget and/or ledger accounts. Posts expenses, verifies requisitions and purchase orders for accurate payment and processing. Investigates discrepancies and advises appropriate person of budget related problems.
• Designs and produces a wide range of documents to be published according to general directions of supervisor.
• Inventories, orders, stocks and distributes supplies and equipment for the department and staff.
• Performs other duties as assigned.

(Hourly Rate: $15.00 - $22.75)

High School diploma or GED and three (3) years of related experience required.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Job Category

Clerical & Administrative

Organization

275008020 STEM-H

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Onsite