Part-Time Office Assistant: Scheduling & Admin Support

addus; Birmingham (AL); On-site; USD 26,000 - 38,000; Part time

Benefits offered by this job

Mileage Paid

Continued Education

Company Matched 401K

Employee discounts

Job summary

Addus HomeCare in Birmingham, AL seeks an experienced Office Assistant to greet visitors and handle queries, while performing routine clerical tasks. The role supports scheduling, filing, mail handling, and coordination of everyday operations.

The Part Time position (Mon–Fri 10 am–3 pm) requires strong MS Office skills, good communication, and multitasking ability in a busy office. Confidentiality and professional conduct are essential.

Qualifications

• GED or high school diploma required.
• Two to three years of related experience required.
• Experience with Microsoft Office Suite.
• Computer savvy.
• Excellent oral and written communication skills.
• Ability to multi-task under tight deadlines.
• Strong communication and interpersonal skills.

Responsibilities

• Entering work schedules for field staff.
• Interviewing and completing orientation for new hires.
• Answer all incoming phone calls and transfer calls to the proper department.
• Type meeting notes and using Microsoft Outlook to book meetings and conference rooms as needed by management.
• Distribute and sort mail, collect faxes, and distribute to appropriate department, and prepare overnight letters/packages as directed.
• File documents and correspondence.
• Copy materials and distribute mail/fax/scan documents.
• Order office supplies.
• Assist with data entry.
• Assist with keeping the office organized.
• Documents complaints from employees and clients.
• Help coordinate annual office events.
• Maintains a high degree of confidentiality at all times due to access to sensitive information.
• Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department.
• Follows all Medicare, Medicaid, and HIPAA regulations and requirements.
• Abides by all regulations, policies, procedures and standards.

Skills

Microsoft Office

Verbal and written communication

Multitasking

Interpersonal skills

Education

GED/High School diploma

2–3 years related experience

Tools

Microsoft Outlook

Job description

Addus HomeCare in Birmingham, AL seeks an experienced Office Assistant to greet visitors and handle queries, while performing routine clerical tasks. The role supports scheduling, filing, mail handling, and coordination of everyday operations.

The Part Time position (Mon–Fri 10 am–3 pm) requires strong MS Office skills, good communication, and multitasking ability in a busy office. Confidentiality and professional conduct are essential.