Part Time Home Care Office Assistant

Addus HomeCare, Inc.; Birmingham, Northern (AL, KY); Hybrid; USD 18,000 - 24,000; Part time

Benefits offered by this job

Mileage Paid

Continued Education

Company Matched 401K

Employee discounts

Job summary

Addus HomeCare, Inc. in Birmingham, AL is seeking a part-time Office Assistant who serves as the first point of contact, greets visitors, answers inquiries, and performs clerical tasks. Hours are Monday through Friday from 10 am to 3 pm.

The role involves scheduling for field staff, onboarding new hires, answering calls, filing, mail handling, and maintaining confidentiality. Strong Microsoft Office and communication skills are required, with a focus on organization and reliability.

Qualifications

• GED or High School diploma with 2–3 years of related experience.
• Experience with Microsoft Office Suite.
• Excellent oral and written communication skills.
• Ability to multi-task under tight deadlines.
• Computer savvy.
• Strong interpersonal skills.

Responsibilities

• Entering work schedules for field staff.
• Interviewing and completing orientation for new hires.
• Answer all incoming phone calls and transfer calls to the proper department.
• Type meeting notes and use Microsoft Outlook to book meetings and conference rooms as needed by management.
• Distribute and sort mail, collect faxes, and distribute to appropriate department, and prepare overnight letters/packages as directed.
• File documents and correspondence.
• Copy materials and distribute mail/fax/scan documents.
• Order office supplies.
• Assist with data entry.
• Assist with keeping the office organized.
• Documents complaints from employees and clients.
• Help coordinate annual office events.
• Maintains a high degree of confidentiality at all times due to access to sensitive information.
• Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department.
• Follows all Medicare, Medicaid, and HIPAA regulations and requirements.
• Abides by all regulations, policies, procedures and standards.
• Performs other duties as assigned.

Skills

Communication skills

Multitasking

Interpersonal skills

Oral and written communication

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Position Summary: The Office Assistant is the first point of contact for the office and is also responsible for greeting visitors and dealing with queries from the public and customer and performs other clerical tasks as needed.

Hours: Part Time: Monday through Friday 10 am to 3 pm

Location: Addus HomeCare 1 Chase Corporate Dr Suite 400 Birmingham, AL 35244

We offer our team the best:

• Mileage Paid
• Continued Education
• Company Matched 401K
• Employee discounts

Essential Duties:

• Entering work schedules for field staff
• Interviewing and completing orientation for new hires
• Answer all incoming phone calls and transfer calls to the proper department
• Type meeting notes and using Microsoft Outlook to book meetings and conference rooms as needed by management
• Distribute and sort mail, collect faxes, and distribute to appropriate department, and prepare overnight letters/packages as directed
• File documents and correspondence
• Copy materials and distribute mail/fax/scan documents
• Order office supplies
• Assist with data entry
• Assist with keeping the office organized
• Documents complaints from employees and clients
• Help coordinate annual office events
• Maintains a high degree of confidentiality at all times due to access to sensitive information
• Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department
• Follows all Medicare, Medicaid, and HIPAA regulations and requirements
• Abides by all regulations, policies, procedures and standards
• Performs other duties as assigned

Position Requirements & Competencies:

• GED, High School diploma, and two to three years of related experience required
• 2 years of experience required
• Experience with Microsoft Office Suite
• Computer savvy
• Excellent oral and written communication skills
• Ability to multi-task under tight deadlines
• Strong communication skills and interpersonal skills

Addus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Employee wellbeing is top priority at Addus Homecare, and we're thrilled to announce our recognition as the top healthcare company on Indeed's 2024 Top 100 Work Wellbeing Index. View the full rankings here: https://www.indeed.com/employers/work-wellbeing/work-wellbeing-100-ranking.