Part-Time Front Desk & Scheduling Assistant

Addus HomeCare; United States; On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Mileage Paid

Continued Education

Company Matched 401K

Employee discounts

Job summary

Addus HomeCare is seeking an Office Assistant to be the first point of contact in our Birmingham, AL office. This part-time role runs Monday through Friday from 10 am to 3 pm, greeting visitors, handling inquiries, and performing clerical tasks as needed.

Responsibilities include scheduling, onboarding, phone management, document handling, and maintaining confidentiality while supporting daily operations in a compliant environment.

Qualifications

• GED or High School diploma required.
• 2–3 years of related experience preferred.
• Experience with Microsoft Office Suite required.
• Computer savvy.
• Excellent oral and written communication skills.
• Ability to multi-task under tight deadlines.
• Strong communication and interpersonal skills.

Responsibilities

• Enter work schedules for field staff.
• Interview and onboard new hires.
• Answer incoming phone calls and route to proper department.
• Type meeting notes and use Outlook to schedule meetings and book rooms.
• Sort mail, distribute to departments, and prepare overnight letters/packages.
• File documents and correspondence.
• Copy materials and distribute mail/fax/scan documents.
• Order office supplies.
• Assist with data entry.
• Maintain office organization.
• Document complaints from employees and clients.
• Help coordinate annual office events.
• Maintain confidentiality due to sensitive information.
• Maintain regular attendance and flexibility to meet department needs.
• Follow Medicare/Medicaid/HIPAA regulations and company policies.
• Perform other duties as assigned.

Skills

Oral communication

Written communication

Microsoft Office

Multi-tasking

Interpersonal skills

Education

GED or High School Diploma

Tools

Microsoft Outlook

Job description

Addus HomeCare is seeking an Office Assistant to be the first point of contact in our Birmingham, AL office. This part-time role runs Monday through Friday from 10 am to 3 pm, greeting visitors, handling inquiries, and performing clerical tasks as needed.

Responsibilities include scheduling, onboarding, phone management, document handling, and maintaining confidentiality while supporting daily operations in a compliant environment.