Part-time Office Assistant/Receptionist

Beacon Hill; Pflugerville (TX); On-site; USD 19,000 - 30,000; Part time

Job summary

Beacon Hill, a leading family office and wealth management organization in North Austin, seeks a Part-Time Office Assistant to support daily operations onsite. You will be the first point of contact, manage mail and supplies, and assist the Executive Assistant while wearing multiple hats in a small-team setting.

This contract role runs Monday through Thursday, 9:00 AM to 1:00 PM, with additional hours as needed.

Qualifications

• Minimum 1 year of office administrative experience.
• Experience as receptionist, office assistant, or administrative support role preferred.
• Proficiency with Microsoft Outlook, Word, Excel and other Office applications.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Professional demeanor with strong customer service skills.
• Ability to learn new processes quickly.
• Valid Texas Driver’s License with reliable transportation.
• Strong judgment, discretion, and attention to detail.

Responsibilities

• Welcome visitors and serve as the front desk receptionist.
• Answer and route incoming phone calls professionally.
• Accept and distribute deliveries and incoming mail.
• Maintain organization of the mail room, break areas, and common spaces.
• Set up and prepare conference rooms for meetings and training sessions.
• Monitor and reorder office and break-room supplies.
• Provide administrative support to the Executive Assistant.
• Assist with special projects and miscellaneous administrative tasks.
• Run local errands as needed.
• Maintain a professional and welcoming office environment for guests and employees.

Skills

Communication skills

Organizational skills

Multitasking

Customer service

Independent learner

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Our client, a leading family office and wealth management organization located in North Austin, is seeking a Part-Time Office Assistant to support daily office operations and administrative functions. This individual will serve as the first point of contact for visitors, assist with office organization, coordinate meeting preparations, manage supplies, and provide administrative support to the Executive Assistant. The ideal candidate will be highly organized, professional, and comfortable working in a small-office environment while wearing multiple hats. This is a quiet, collaborative office with a strong team culture and long-term growth potential. The position is fully onsite, Monday through Thursday from 9:00 AM-1:00 PM, with additional hours as needed, and is being offered on a contract basis.

Job Responsibilities:

• Welcome visitors and serve as the front desk receptionist
• Answer and route incoming phone calls professionally
• Accept and distribute deliveries and incoming mail
• Maintain organization of the mail room, break areas, and common spaces
• Set up and prepare conference rooms for meetings and training sessions
• Monitor and reorder office and break-room supplies
• Provide administrative support to the Executive Assistant
• Assist with special projects and miscellaneous administrative tasks
• Run local errands as needed
• Maintain a professional and welcoming office environment for guests and employees

Qualifications:

• Minimum 1 year of office administrative experience
• Previous experience in a receptionist, office assistant, or administrative support role preferred
• Proficiency in Microsoft Outlook, Word, Excel, and other Microsoft Office applications
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Professional demeanor with strong customer service skills
• Ability to work independently and quickly learn new processes
• Valid Texas Driver’s License with reliable transportation
• Strong judgment, discretion, and attention to detail
• Ability to maintain a professional appearance and represent the organization positively at all times

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you! Beacon Hill. Employing the Future (TM)