Part-Time Office Assistant

JM Eagle; Ashtabula (OH); On-site; USD 26,000 - 36,000; Full time

Job summary

JM Eagle in Ashtabula, OH is seeking an Office Assistant to perform routine clerical duties supporting department operations. The role involves handling office machines, answering calls, data entry, filing, and mail processing.

The ideal candidate will have a High School diploma or technical education with at least 1 year of clerical support experience and proficiency in MS Office. Strong communication and organization skills are required.

Qualifications

• High School diploma or technical school education, with 1 year of clerical support experience.
• Proficient in MS Office.
• Ability to read and interpret documents; write general reports.
• Excellent communication and organizational skills.

Responsibilities

• Operate office machines including copiers, scanners, phones, voicemail systems, PCs, and other standard office equipment.
• Answer incoming calls; transfer callers and take messages as needed.
• Enter and update information in databases.
• Maintain filing systems either manually or electronically.
• Prepare forms, memos, letters, and reports according to written or verbal instructions.
• Monitor inventory levels and order supplies.
• Open, sort and distribute incoming mail; process outgoing mail.
• May manage calendars and schedule appointments.
• May serve as the receptionist for the Plant office, greeting visitors and applicants.
• Maintain designated work spaces in a clean, safe and timely manner in compliance with Plant THM/Safety policy.
• Perform other job-related duties as assigned.

Skills

Clerical skills

Communication

Education

High School diploma or Technical School Education

Tools

MS Office

Job description

Job Details: Job Location: Ashtabula - Ashtabula, OH 44004, Salary Range: Undisclosed, SUMMARY

The Office Assistant performs various routine clerical duties to support operations of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Operate office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Answer incoming calls; transfers callers and takes messages as needed.
• Enter and update information in databases.
• Maintain filing systems either manually or electronically.
• Prepare forms, memos, letters, and reports according to written or verbal instructions.
• Monitor inventory levels and orders supplies.
• Open, sort and distribute incoming mail; process outgoing mail.
• May manage calendars and schedules appointments.
• May serve as the receptionist for the Plant office, greeting visitors and applicants.
• Maintain designated work spaces in a clean, safe and timely manner in compliance with Plant THM/Safety policy.
• Perform other job-related duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High School diploma or Technical School Education, with 1 year of clerical support experience.

COMPUTER SKILLS

Possess basic knowledge of MS Office (Word, and Outlook).

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write general reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Abilities to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing duties of this job, the employee is regularly required to use hands to handle, or feel, and talk or hear. The employee is frequently required to sit. The employee is occasionally required to lift and/or move up to 10 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those that must be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. When in the office, the noise level in the work environment is usually quiet.