Administrative Coordinator

City of Grandview Heights; Grandview Heights (OH); On-site; USD 25,000 - 36,000; Full time

Job summary

City of Grandview Heights is seeking a capable clerical professional to perform a variety of office duties under general direction of a department head. You will handle routine correspondence, prepare purchase orders and invoices, manage files, and answer visitors and phone calls in a fast-paced municipal office.

This role requires a high school diploma or equivalent, at least three years of full-time clerical experience, and a valid Ohio driver's license.

Qualifications

• Proven ability to perform a variety of clerical tasks with a moderate degree of independent judgment.
• Strong written and verbal English with accurate grammar, spelling, and punctuation.
• Proficient in standard office software and equipment.

Responsibilities

• Prepare materials such as purchase orders, invoices and correspondence.
• Maintain an inventory of office supplies and order supplies when necessary.
• Receive visitors and phone calls.
• File documents and records.
• Attend to incoming and outgoing mail and packages as needed.
• Operate copier, phones and other office equipment.
• Proficiency with office software, including word processing and spreadsheets.
• Occasionally drive between City buildings as directed.
• Maintain licenses and certifications as required, if any.
• Demonstrate regular and predictable attendance.
• Meet all job safety requirements and safety standards.

Skills

Independent judgment

Clerical tasks

Communication

Education

High school diploma or equivalent

Tools

MS Office

Job description

Under general direction of a department head, is responsible for performing a variety of clerical duties and office procedures using a moderate degree of independent judgment; performs other related duties as required.Perform duties unique to the department

• Prepare materials such as purchase orders, invoices, and correspondence
• Maintain an inventory of office supplies and other materials and order supplies when necessary
• Receive visitors and phone calls
• File documents and records
• Attends to incoming and outgoing mail and packages as needed
• Operate copier, phones, and other office equipment, as needed
• Proficiency with office software, including word processing, spreadsheets, and any software specific to the department's duties
• Occasionally drive between City buildings, or as may otherwise be directed in connection with work duties
• Maintains licenses and certifications as required, if any
• Demonstrates regular and predictable attendance
• Meets all job safety requirements and all applicable safety standards that pertain to essential functions

ADDITIONAL EXAMPLES OF WORK PERFORMED

• Provides support to department-sponsored activities, including but not limited to workshops, training, special meetings, and exhibitions
• Assists other departments as directed by the Mayor and/or Director of Administration

• Possession of a high school diploma or equivalent
• Minimum three years of full-time clerical or administrative experience
• Possession of a valid State of Ohio motor vehicle operator's license

QUALIFICATIONS: (*indicates developed after employment).

Knowledge of:

• Contemporary office practices and procedures
• Proper usage of English language, including grammar, spelling, and punctuation

Skill in:

• Performing a variety of clerical duties and office procedures using a moderate degree of independent judgment

Ability to:

• Initiate and draft routine correspondence
• Develop and maintain effective working relationships with associates, officials, and the general public
• Maintain accurate records and reports
• Research files and records to obtain information and data required by a supervisor
• Arrangeforandprovidenecessarymaterialsforpublicmeetingsandtrainingsessions
• Legally operate a motor vehicle

EQUIPMENT USED:

The following are examples only and are not intended to be all-inclusive:

Standard office equipment including computer, copier/scanner, software (Adobe, MS Office Suite, etc.), telephone and/or smartphone.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:

• A majority of work performed during daily business hours, Monday - Friday, occasional evening meetings may be required.
• Essential functions of this position require physical ability and mobility to work in an office setting, with or without reasonable accommodation
• Stand or sit for prolonged periods of time (up to 8 hours)
• Occasionally stoop, bend, kneel, crouch, reach, and twist
• Lift, carry, push, and/or pull light to moderate amounts of weight (typically up to 20lbs.)
• Operate office equipment requiring repetitive hand movement and fine coordination, includinguse of a computer keyboard
• Travel to other locations on foot or by car
• Verbally communicate to exchange information

Management reserves the right to modify the foregoing job parameters at anytime.