Part-Time Nonprofit Administrative Specialist

Community Alliance of Lane County; Springfield (OR); On-site; USD 28,929 - 35,817; Part time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

Community Alliance of Lane County (CALC) seeks an Administrative Assistant for 0.375 FTE in Springfield and Eugene, Oregon, to provide essential operational support to the Executive Director, Development Director, and HR/Finance functions. This role ensures smooth day-to-day operations through mail/email management, filing, scheduling, and HR tasks.

The position entails finance coordination, occasional payroll support, and general administrative duties, with a 15-hour weekly schedule.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to maintain confidential information.
• Strong attention to detail and follow-through.
• Ability to work independently and prioritize tasks.

Responsibilities

• Monitor and route general inquiries; manage mail and phone messages.
• Maintain organized filing systems (digital and physical).
• Assist with scheduling meetings and coordinating logistics.
• Support payroll and HR activities.
• Provide admin support to the Executive Director and Development Director.
• Deposit donations, collect receipts, and organize financial records.
• Process payments and coordinate with bookkeeping staff.
• Maintain grant, donation, and program expense records.
• Maintain office supplies and handle simple document tasks.
• Support staff coordination across programs and other duties as needed.

Skills

Org skills

Time management

Communication

MS Office/Google

Confidentiality

Attention to detail

Independent work

Education

High School diploma or equivalent

Job description

Community Alliance of Lane County (CALC) seeks an Administrative Assistant for 0.375 FTE in Springfield and Eugene, Oregon, to provide essential operational support to the Executive Director, Development Director, and HR/Finance functions. This role ensures smooth day-to-day operations through mail/email management, filing, scheduling, and HR tasks.

The position entails finance coordination, occasional payroll support, and general administrative duties, with a 15-hour weekly schedule.